Sr. Accounts Payable Specialist

Duties & Responsibilities

• Process full cycle Accounts Payable function including posting, obtaining approval, researching discrepancies, processing timely payments, and communicating with vendors.
• Review electronic invoices for correct vendor information and coding before importing into Enterprise Resource Planning (ERP) software.
• Enter new or update vendor information as needed.
• Verify invoice payment terms, approvals, and valid general ledger coding, prior to processing.
• MATCH purchase orders and receivers to invoices. Identify errors or discrepancies and resolve before processing.
• Work closely with internal business partners to ensure all expense reports reflecting corporate credit card charges are submitted and approved timely and have proper backup.
• Accounting responsibilities include recording journal entries, maintaining general ledger and various account reconciliations.
• Support month-end processing and queries of all accounts payable.
• Aids in accounting month-end/year-end closing processes.
• Provides accounts payable accruals for month-end close.
• Schedules and monitors prepaid amortization schedules based on term dates provided on the invoice.
• Works as a flexible collaborator to achieve accounting goals and objectives.
• Processes check/ACH/Wire payment runs for accounts payable disbursements verifying proper approvals and supporting documentation.
• Communicates internally on policy enforcement and approval limits. Questions inconsistencies and discrepancies.
• Provides reporting on invoice and expense trending and other ad hoc reporting to senior leadership as assigned.
• Serves as a liaison between the Manager, Accounting Operations and the accounts payable clerk.
• Aids in the oversight and development of the accounts payable clerk.

Requirements

• College degree in accounting or related field is preferred.
• Minimum 5 years of recent firsthand experience in handling accounts payable transactions.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Working knowledge of Microsoft Office (Excel, Word, and Outlook).
• Working knowledge of accounting and expense/invoice management software.
• Experience with Workday ERP preferred.
• Knowledge of full cycle accounts payable.
• Extremely detail oriented, highly organized and able to complete duties in a fast-paced and demanding environment.
• Initiative-taker with ability to take initiative and produce strategic solutions.
• Strong written and verbal communication skills.
• Must be able to be flexible, adapt to change, and move from one task to another with proficiency.
• Must be a critical thinker and analytical person, with the ability to multitask and prioritize.
• Excellent diligence with the ability to apply previous learnings to new situations, use sound judgement, and make independent decisions.