Sports Information & Operations Coordinator

About the role

Work Year: 12 months (Exempt). The Sports Information & Operations Coordinator is a key leadership position supporting athletics & operations by managing athletic communications, eligibility systems, campus event operations, and administrative functions. The role ensures excellence in organization, promotion, and execution of athletic & operations programs while creating a first‑class experience for student‑athletes, coaches, and the Lancer school community. As it relates to spiritual life, the incumbent is expected to be a Christ follower demonstrating the fruits of the spirit, serve as a role model in attitude, speech, and action, follow the Matthew 18 principle, subscribe to and promote the statement of faith, and act as a minister of Christ.

Responsibilities

• Athletic Communications & Media: primary liaison with media partner (Digital Lightbridge) to keep athletic website accurate, current, and regularly updated; coordinate creation/production of seasonal athletic programs (fall/spring); create/publish weekly “Athlete of the Week” spotlight across school social media; write/distribute weekly athletic recap highlighting results and key performances; assist with broadcasting efforts (CCSN, NFHS Network live streams); create and manage live stream links for athletic events.
• Photography, Branding & Promotions: coordinate with CADY for team, individual, senior banner photography across seasons; work with printing vendors to produce/display senior banners timely; ensure consistent branding and promotion of athletic programs.
• Athletic Eligibility & Compliance: collect and organize required student‑athlete paperwork; maintain accurate rosters in Home Campus (FHSAA) and Bound (SSAA); monitor eligibility status and communicate updates to Director of Athletics & Operations; check Home Campus daily for updates/compliance needs.
• Game & Event Operations: assist in planning/executing seasonal sports awards nights (including senior pre‑award dinners); help coordinate/execute athletic events (setup/breakdown); operate scoreboard and provide game‑day announcing as needed; greet visiting teams/officials, providing hospitality/logistical support; confirm game officials through Arbiter and relevant associations; ensure athletic facilities (especially gym) remain organized and game‑ready.
• Scheduling, Systems & Ticketing: input and maintain schedules in Home Campus (including game contracts) and Tandem Calendar (including updates/results); create/manage ticketed events through GoFan; input events into Pixellott (or similar) to ensure games are recorded.
• Administrative Support: provide administrative support to Director of Athletics & Operations and coaching staff; assist with major events (Athletic Hall of Fame ceremony, annual golf tournament); support day‑to‑day operations of athletic department.
• Additional Responsibilities: assist with PE class coverage (LS) as needed; support campus‑wide events when required; perform other duties as assigned by Director of Athletics & Operations.

Qualifications & Skills

• Required Qualifications: Strong organizational and time‑management skills; excellent written and verbal communication abilities; ability to manage multiple systems and deadlines simultaneously; proficiency with technology platforms (or willingness to learn quickly); flexible schedule, including evenings and occasional weekends; heart for student development and alignment with the school’s mission.
• Preferred Qualifications: Experience in athletic administration, sports information, or event management; familiarity with FHSAA Home Campus, Arbiter, GoFan, or similar systems; experience with social media management and live streaming platforms.
• Key Traits for Success: Detail‑oriented and proactive; strong team player with a servant‑leadership mindset; ability to anticipate needs and solve problems quickly; passion for athletics and student engagement.