Sponsored Research Coordinator

Intake

• Monitor the research administration system and email accounts for incoming activity for the primary business process supported (such as proposals, awards, or agreements).
• Review and assess incoming requests for completeness and validate compliance requirements are present, interacting with initiators and other stakeholders as needed, within target timeframe.
• Review, route, and/or assign actions to the appropriate sponsored research unit/staff member or university school, unit or department based on established office protocols.

Closing Out And Reporting

• Execute closeout requirements based on the activity, including ensuring accurate transaction statuses are reflected in the research administration system and archiving relevant documentation to the appropriate repository following standard operating procedures and in compliance with audit requirements.
• Run, create, and submit reports such as Federal Financial Accountability & Transparency Act (FFATA), final invention/patent reports and Freedom of Information Act (FOIA) requests in compliance with sponsor requirements and deadlines as applicable.

Performance Metrics Monitoring

• Routinely review activity queues to identify and prevent inefficiencies in transaction processing and assist Sponsored Research in meeting target performance metrics.
• Conduct follow-up as needed with relevant parties (e.g., department research administrators, external sponsor/subcontractor contacts, other Northwestern office contacts) to ensure timely processing and/or execution of proposals, agreements, and awards.

Other

• Identify and recommend process improvements and suggest or implement updates to standard operating procedures.
• Provide backup as needed for other coordinators during seasonal cycles and for out-of-office coverage, ensuring continuously smooth operations across Sponsored Research.
• Research and resolve issues as needed and/or assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent combination of education, training, and experience.
• Computer proficiency - software use may include Microsoft Office suite, web browsers, email, as well as enterprise systems such as Huron Grants and Agreements, MyHR, and PeopleSoft, and related sponsor systems such as eRA Commons, PAMS, Research.gov, and grants.gov.
• Communication (oral and written) proficiency – ability to communicate effectively one-to-one, in small groups, and in public speaking contexts; ability to compose concise emails and other written communications while using appropriate vocabulary and grammar.
• Strong customer service orientation.
• Mets deadlines - displays consistency and success in adhering to deadlines.

Preferred Qualifications

• Previous work experience in the administration of sponsored research at an educational institution, in the federal government, or at some other entity engaged in sponsored research.
• Knowledge of university principles, policies, and procedures related to the conduct of research.

Target Hiring Range

Between $57,000-$64,000 per year.

Benefits

• Health, dental, vision, disability, and life insurance;
• Paid vacation and holidays;
• Paid medical/sick and parental leave;
• Tuition benefits for the employee and dependents;
• Pre-tax and flex spending accounts for commuting and dependent care;
• Generous retirement savings options;
• Wellness programs.

Professional Growth & Development

• Variety of tools and resources for professional development.

Equal Opportunity Employer

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status.