Sponsored Programs Specialist (Grants)

Core Job Summary

The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.

Core Job Functions

• Maintains oversight of sponsored accounts for problem expenditures and compliance issues, including follow-up with departmental and sponsoring agency personnel.
• Solves expenditure issues, such as discrepancies and overdrafts, and analyzes information on sponsored awarded accounts.
• Contacts departmental administrators to resolve issues and requests additional information as needed.
• Affirms or denies HR transactions impacting sponsored accounts, including new hires, account changes, overload payments, and other HR transactions.
• Affirms or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.
• Sets up account budgets based on the awarded amount and approved agency budget.
• Interprets regulations and assists department administrators in understanding sponsored programs requirements.
• Prepares sponsored accounts for transmittal to the financial section of sponsored programs and ensures the release of unobligated funds on purchase orders.
• Ensures compliance with University and unit-level policies and procedures and safeguards University assets.

Core Qualifications

• Education: Bachelor’s degree in relevant field required.
• Experience: Minimum 1 year of relevant experience required.
• Certification and Licensing: Refer to Department Description for applicable certification requirements.
• Knowledge, Skills and Abilities:
  • Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
  • Teamwork: Ability to work collaboratively with others and contribute to a team environment.
  • Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
  • Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Job Status

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs.