Specialist, Visa & Immigration

About the role

The Specialist, Visa & Immigration will support the administration and coordination of the company's U.S. immigration program. This role is responsible for managing a variety of employment-based immigration cases, partnering with employees, managers, HR, and outside counsel to ensure timely and compliant processing. In addition to case management responsibilities, the Specialist will serve as a key project coordinator for the immigration team, supporting program initiatives, compliance activities, reporting, audit preparation, invoice management, and process improvement efforts. This role will help drive operational efficiency while delivering positive employee experience and supporting business objectives.

Responsibilities

• Manage a portfolio of U.S. immigration cases, including common non-immigrant visa categories (H-1B, L-1A/B, TN, E-3, O-1, F-1, etc.) and employment-based permanent residence cases.
• Serve as a point of contact for employees and managers, providing guidance on immigration processes, timelines, and documentation requirements.
• Partner with HR, Payroll, Finance, Talent Acquisition, and external immigration counsel to support timely and compliant case processing.
• Maintain accurate immigration records, case trackers, and employee documentation.
• Support immigration compliance activities, including audit preparation, Public Access File maintenance, and reporting.
• Coordinate team projects and program initiatives, helping to track deliverables, timelines, and process improvements.
• Manage immigration invoices and partner with Finance to support payment processing and budget tracking.
• Utilize Excel and reporting tools to maintain data, support audits, and prepare program metrics.
• Monitor case deadlines and proactively communicate upcoming actions to stakeholders.
• Provide exceptional customer service while responding to employee and stakeholder inquiries.

Requirements

• Bachelor's degree preferred.
• Minimum 2 years of U.S. business immigration experience, either in-house or with an immigration law firm.
• Knowledge of employment-based immigration processes and visa classifications.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite, including Excel.
• Strong attention to detail and ability to work with confidential information.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively across teams and build strong working relationships.
• Experience supporting projects, audits, reporting, or operational initiatives is a plus.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with HRIS and immigration case management systems, including Workday.

Benefits

• Healthcare Options: Medical, Dental, Vision, Prescription
• Dependent and Health Care Flexible Spending Accounts
• 401(k) Savings Plan
• Paid Time Off
• Employee Assistance Program
• Legal Assistance Plan
• Tuition Education Assistance
• Employee Stock Purchase Plan
• Exclusive discounts on electronics, gyms, and everyday purchases

Pay

US Salary Range: $70,000 - $80,000 USD. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Schedule

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. The objective is to increase this requirement over time, and many agencies as well as Omnicom’s corporate group already require five days of in-office attendance.