Specialist, Travel and Events

All associates are guided by Our Values. Our Values are the unifying foundation of our companies. We strive to ensure that every decision we make and every action we take demonstrates Our Values. We believe that putting Our Values into practice creates lasting benefits for all of our associates, shareholders, and the communities in which we live.

Why Join Us

• Career Growth: Advance your career with opportunities for leadership and personal development.
• Culture of Excellence: Be part of a supportive team that values your input and encourages innovation.
• Competitive Benefits: Enjoy a comprehensive benefits package that looks after both your professional and personal needs.

Total Rewards

Our Total Rewards package underscores our commitment to recognizing your contributions. We offer a competitive and fair compensation structure that includes base pay and performance-based rewards. Compensation is based on skill set, experience, qualifications, and job-related requirements. Our comprehensive benefits package includes:

• Medical, dental, and vision insurance
• Wellness programs
• Retirement plans
• Generous paid leave

About the Role

The Travel & Events Specialist serves as an operational partner within the Travel & Events department, supporting incentive initiatives, meetings, and events. This role works closely with a team of meeting planners to manage departmental systems, processes, and administrative functions that support the successful planning and execution of programs. The Specialist supports core operational areas, including data management, vendor coordination, budget monitoring, and contract documentation. This position plays an important role in maintaining organized workflows, ensuring accuracy across team systems, and supporting efficient program delivery. The Travel & Events Specialist contributes to operational efficiency and the effective use of departmental resources to support high-quality travel and event experiences.

Responsibilities

• SharePoint and master calendar coordination
• Small meeting contracts to include initiation, review, and implementation for independent projects or in collaboration with Corporate Meeting Planners working with Procurement
• Financial management of departmental or event budgets
• Data management and retention - travel and events reports
• Department liaison to Accounting, IT, Security, Mail Room, Risk, and Compliance
• Internal website content management
• Purchasing responsibilities related to departmental and event needs such as vendor set up, supply ordering, payment, and expense reporting
• Travel, destination, or supplier research and sourcing to support incentive trips or internal events

Requirements

• Bachelor's Degree from a four-year college
• 2-5 years of experience in a corporate meeting background, DMC role, or equivalent combination of education and/or experience
• Travel industry experience (preferred)
• Concur online travel or CVENT experience (preferred)
• Canva Experience
• Strong knowledge of Microsoft Office suite required, particularly Outlook, Word, Publisher, and Excel
• Ability to multi-task and adapt to needs of both clients and associates in a professional manner
• Exceptional organizational skills
• Ability to show discretion in handling confidential information
• Ability to work with varying levels of management
• Excellent relationship management skills
• Ability to set priorities, meet deadlines, and manage projects
• Strong technical aptitude - ability to utilize and leverage technology and systems
• Works well in an energized team environment
• Good judgement, problem-solving skills, and initiative
• Ability to apply common sense
• Valid driver's license and in-state, plus a valid passport

Physical and Environmental Requirements

The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.

Schedule

30% domestic and international travel required.