Specialist (Tissue Inventory), Surgery, Part-Time, (32 Hour Week), Days

About Marinhealth

Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

Job Description Summary

The Charge Entry Specialist is responsible for the effective operation of surgical services system computer programs related to patient charges, materials management, and resource scheduling. This position will prepare, enter, review, and correct all patient charges in collaboration with business related services such as financial, purchasing, ordering, and receiving. This position interfaces with vendor representatives, surgeons, physician offices, and operating room staff to ensure the effective coordination and availability of all equipment, items, and instruments for surgical procedures, while ensuring accurate invoice information and pricing.

Job Specifications

• Education

• High School diploma

• Two years of college or business school preferred

• Requires a working knowledge of medical terminology

• Must be trained in Medical coding, anatomy, and physiology

• Experience

• One year experience with computerized database or other pertinent informationsystem in a hospital or medical care facility

• Materials Management knowledge

• Must have experience with tracking and managing all stages of the tissue handlingprocess

• Licenses and Certifications

• Integrative Agitation Management (IAM) Required within 30 days of hire

• Prerequisite Skills

• Comprehensive knowledge of requisite McKesson modules or other similar systems

• Strong aptitude for numbers, and be detail oriented

• Able to maintain a vendor information and product database

• Experience and familiarity with Microsoft Word and Excel, and Outlook as well as the ability to generate practical documents

• Able to work effectively and tactfully and to represent MGH appropriately during contacts with public, staff, physicians and other departments

• Good verbal and non-verbal communication skills

• Able to work independently and self-motivated

• Able to plan and organize

Primary Customer Served (Age Specific Criteria)

This position is not a patient care position, and as such, this section does not apply.

Patient Privacy (HIPAA Compliance)

Employees in this position have access to protected health information. The protected health information a person in this position can access includes demographics, date of service, insurance/billing, medical record summary information, and all other information that may be contained in patient records. This position requires patient health information to perform the functions outlined as part of this position description.

Duties And Responsibilities

• Validates patient charting, audits as appropriate

• Prepares monthly financial reports for transferring charges to other departments

• Utilizes cost-effective approaches and practices

• Controls purchase orders, tissue tracking forms, and Intra-Op Implant Tracking Records for Perioperative Services

• Communicates status of inventory controls to appropriate stakeholders, involving all of perioperative service, including surgical tissue and implants

• Collaborates with clinical service leads to establish, inventory, and maintain adequate par levels of tissue for perioperative services

• Maintains, rotates, and removes outdated inventory, and assures perioperative services par levels are correctly adjusted and ensures thorough inventory return procedures are observed

• Aids Perioperative Management and Clinical Practitioners with goal setting and financial management for optimal control of supply costs to adhere to budget controls

• Provides timely data collection and data analysis to compile information necessary in supporting thorough tissue tracking, and to provide the Value Analysis Team (VAT) the means for product selection, financial analysis, and essential statistical data for perioperative services

• Antsicipates problems and works independently with vendors, clinical service leads, and management of supply chain to ensure daily surgical services operate optimally

• Notifies quality and risk manager and other relevant personnel of tissue/implant product recalls

• Serves as a subject matter expert for Champion Tissue Tracking system; participates in perioperative committees such as Value Analysis Team and the Sustainability Purchasing Revenue committee; and, assists Director of Supply Chain and Executive Director of Perioperative Services with contract compliance and negotiating pricing for perioperative tissue/implants

• Performs other duties as required or assigned

Secondary (Modifiable)

• Assist as needed to provide backup for Patient Charges position

• Other duties as assigned