Specialist Supply Chain Mgmt

Data Management/Coordination

• Create and maintain spreadsheets, trackers for savings initiatives, rounding experiences, clinical trackers and project plans.
• Audit and review expired contracts, policies and procedures and maintain weekly huddle board data.
• Review current and new office/department related policies and procedures, coordinate of general office functions and associates.
• Provide daily administrative support to System Director, Director of Procurement, Director of Operations and Director of Strategic Sourcing.
• Prepare PowerPoint presentations, order office supplies, manage calendars and meet coordination.
• Research, review and manage all department events for fund raising, team building, etc.

Office Coordination

• Provide administrative support and coordination to facilitate overall office workflow for System Director, Directors, and Managers.
• Manage special projects, documentation and recordkeeping including preparing presentations, creating process flows, correspondence, memos, reports, audits, policies/procedures, updating job descriptions, etc., while maintaining strict confidentiality.
• Cook up and implement department orientation process for new SCM associates, manage interviews for prospective and hired associates including establishing interview panels, calculating assessment scores, establishing/editing department onboarding process (includes orientation schedules) for prospective and hired associates and coordinating/providing training as needed.
• Coordinate and implement department/team activities such as annual team building, community volunteerism, holiday celebrations, retirement teas, etc.
• Manage Announcements and Improvement Opportunities sections of the weekly department Huddle Board.
• Assist with non-clinical initiatives and serve as backup support when resources within the department are strained.
• Provide daily administrative support and manage calendars for System Director, Director of Procurement, Director of Operations and Director of Strategic Sourcing.

Administrative Coordination

• Provide daily general office support for the department.
• Review/edit associate timecards and System Access Requests (SARS) as appropriate, compile and update periodic reports.
• Implement office related policies & procedures.
• Serve as liaison with office staff and vendors/IT department to address system/software/hardware issues.
• Order and restock break room and office supplies, sort mail, greet visitors.
• Cook up and coordinate travel arrangements/off-site meetings.
• Welcome visitors and identify the purpose of their visit before directing them to the appropriate staff.

Qualifications

• High School Diploma
• 1 year of college/business classes/trade education with emphasis in office management.

Specialized Knowledge

• Knowledge of electronic databases must be able to type 60 WPM, proficient in excel and PowerPoint Presentations.

Microsoft Office

• Microsoft Outlook/TEAMS

ICARE Values

• Exhibit problem solving skills to immediately address needs of leadership, associates, or vendors in a timely, effective, and accurate manner.

Education and Training

• Minimum of 4 years’ experience in a fast pace office environment.

Other Requirements

• Must be able to multi-task and have the ability to prioritize different projects at the same time.