Specialist, Program

About the role

The Center for Shock, Trauma and Anesthesiology Research (STAR) and the Department of Anesthesiology are seeking a Program Specialist to provide comprehensive administrative and operational support for the Department's research, academic, and administrative missions. The Program Specialist is responsible for the day‑to‑day tactical administrative functions of STAR and the Department of Anesthesiology/Translational Research. This position acts independently to resolve administrative issues, coordinate activities across multiple stakeholders, and serve as a liaison between faculty, staff, students, visitors, and senior leadership across the University. The incumbent will exercise a high degree of confidentiality, tact, and discretion while managing a variety of routine and non‑routine administrative responsibilities.

Responsibilities

• Managing calendars and schedules
• Coordinating seminar and lecture series
• Processing requisitions and purchasing transactions
• Ordering laboratory and office supplies using the State P‑Card
• Coordinating travel arrangements and reimbursements
• Maintaining departmental websites
• Supporting other administrative and operational functions as needed
• Coordinating meetings and events
• Maintaining records and departmental documentation
• Assisting with office and research administration
• Supporting departmental initiatives
• Assisting in the management of the specified program (project #)
• Contributing to assignments and projects requiring significant evaluation, originality, and ingenuity
• Providing solutions to issues and judgment outside pre‑established guidelines or processes
• Developing and scheduling program work plan in accordance with specifications and funding limitations
• Overseeing daily operations; organizing program activities; setting priorities
• Monitoring