SPECIALIST - PROCUREMENT AGENT I
for each heading. Use - for any list of duties/requirements/benefits. Use
for prose. Do not repeat job title as heading. No Job ID etc. Remove boilerplate. Preserve all substantive info. Include a section only when posting has real specific content. Avoid filler like "commensurate with experience". No Pay/Schedule/Benefits unless posting actually states them.
We need to parse the given posting.
Let's extract sections:
- Salary Schedule (maybe heading? It says "Salary Schedule To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures." That seems like a description of role? Actually "Salary Schedule" might be a heading but it's not a typical section. The phrase "Salary Schedule" appears at top, then a sentence: "To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures." That sounds like a summary of role. Could be "About the role". We'll treat that as About the role.
- QUALIFICATIONS: includes Bachelor's Degree, 1 year experience, public/government procurement experience preferred, computer literate, SAP/procurement platforms preferred.
- KNOWLEDGE, SKILLS AND ABILITIES: long list.
- REPORTS TO: Administrator, Procurement Services
- SUPERVISES: None
- MACHINES, TOOLS, EQUIPMENT: list.
- PHYSICAL REQUIREMENTS: description.
- PHYSICAL ACTIVITY: percentages.
- WORKING CONDITIONS: Indoors and Outdoors.
- PERFORMANCE RESPONSIBILITIES: bullet list with many responsibilities.
- TERMS OF EMPLOYMENT: Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.
- EVALUATION: Performance evaluated per Board's policy.
- Date: 01/16/2025 (maybe metadata).
We need to map to allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We have Qualifications (explicit). Skills (knowledge, skills and abilities). Responsibilities (performance responsibilities). Requirements maybe combine qualifications? But we have Qualifications separate; maybe Requirements could be education/experience? But we already have Qualifications covering that. Could combine Requirements as "Education and Experience"? However we must not create thin sections. Better to have Qualifications and Skills sections, and Responsibilities. About the role from the first sentence. Terms of employment could map to Schedule? It says twelve months, 8.0 hours per day => schedule (full-time). Could create Schedule section with that info. Pay: not given explicit salary; only "Non-bargaining unit compensation plan". No specific pay amount, so we should NOT create Pay section because no specific pay stated. Benefits: not mentioned. So we omit Benefits and Pay.
We also have Reporting line, supervises, machines/tools, physical requirements, physical activity, working conditions. Those could be part of Requirements or maybe "About the role"? But they are substantive. Could we create a "Requirements" section that includes education, experience, physical requirements, machines/tools, etc. However the instruction: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have Requirements as a heading for things like physical requirements, machines/tools, etc. Qualifications for education/experience. Skills for knowledge, skills and abilities. Responsibilities for performance responsibilities. About the role for summary. Schedule for terms of employment (hours, months). We'll not create Pay/Benefits.
We must not repeat job title as heading. No duplication.
We must preserve all substantive info. So we need to include all details from each area.
Let's extract each piece.
About the role: "To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures." That's the sentence after Salary Schedule. Also maybe the Salary Schedule heading itself is not needed. We'll just use that sentence.
Qualifications: Bachelor's Degree from an accredited institution; or any equivalent combination of related education, training and/or experience that provides the required knowledge, skills, and abilities to perform the essential job functions. One (1) year of experience related to the procurement function. Public/government procurement experience is preferred. Must be computer literate. SAP and/or procurement platforms is preferred.
We could format as list.
Skills (Knowledge, Skills and Abilities): list many items. We'll need to capture them as list items.
Responsibilities: The long list of performance responsibilities (starting with ∗). We'll need to capture each bullet.
Requirements: Could include Reports to, Supervises, Machines, Tools, Equipment, Physical Requirements, Physical Activity, Working Conditions. Also maybe Terms of Employment? But we already have Schedule for that. We'll put Reports to, Supervises, Machines/tools/equipment, Physical Requirements, Physical Activity, Working Conditions under Requirements.
Schedule: Terms of Employment: Non-bargaining unit compensation plan, twelve months, 8.0 hours per day. Also maybe evaluation? But evaluation is separate; maybe not needed. We'll include schedule info.
We must not include boilerplate like cookie/navigation/legal/EEO etc. There's none.
We must not include duplicated lines. Ensure we don't repeat.
Now produce HTML.
Structure:
About the role
To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures.
Qualifications
- Bachelor's Degree from an accredited institution; or any equivalent combination of related education, training and/or experience that provides the required knowledge, skills, and abilities to perform the essential job functions.
- One (1) year of experience related to the procurement function.
- Public/government procurement experience is preferred.
- Must be computer literate.
- SAP and/or procurement platforms is preferred.
Skills
- Considerable knowledge of business practices related to procurement.
- Considerable knowledge of contract documents, solicitation methods, and contract administration related to procurement.
- Knowledge of laws, policies, and procedures governing public procurement.
- Knowledge of contract law.
- Knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis.
- Some knowledge of cost accounting as it relates to price and cost analysis.
- Considerable skill in researching and preparing highly complex specifications, solicitations, and contract documents.
- Considerable skill in negotiating contracts.
- Working skill in project management.
- Working skill with computers, including automated purchasing systems and common office software and productivity tools.
- Ability to read, interpret, explain, and properly apply rules, regulations, laws, policies, and procedures.
- Ability to develop effective and cooperative working relationships with other departments, employees, suppliers, and other public agencies.
- Skills in time management to handle multiple competing priorities.
Responsibilities
- Manifest a professional code of ethics and values.
- Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
- Model the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
- Engage in procurement planning with stakeholders. Routinely meet and communicate with stakeholders to identify and provide high-quality service to meet service delivery requirements on a timely basis. Provide accurate, complete, and up-to-date information in a courteous, efficient, and timely manner.
- Maintain accurate and detailed records of spending levels for contracts authorized by the School Board for assigned categories.
- Participate in training programs to enhance individual skills and proficiency related to job responsibilities.
- Review current developments, literature, and technical sources of information related to job responsibilities.
- Provide support and guidance to OCPS staff on procurement matters. Advises, trains, and serves as liaison to OCPS departments and schools on procurement procedures and issues.
- Research, prepare, manage, and analyze various types of competitive solicitations.
- Reviews and interprets insurance certificates, bid, payment and performance bonds to ensure contractual compliance.
- Provides contract administration support to district schools and departments to address supplier performance issues.
- Responds timely to inquiries regarding procurement and related activities.
- Evaluates vendor responses for responsiveness, responsibility, and compliance with solicitation requirements and makes an award recommendation.
- Review and analyze existing contracts before expiration to determine whether the contract should be renewed or re-solicited and prepare recommendations for renewals.
- Reviews, analyzes, and resolves procurement issues.
- Researches the appropriate terms, conditions, pricing structure, specifications, strategy, and other elements to negotiate and develop contracts that balance cost, quality, and service to achieve the best possible outcome for the district.
- Participate in presentations and outreach events promoting the procurement operation.
- Conduct pre-bid and pre-proposal conferences.
- Coordinate and supervise activities of evaluation committees.
- Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, and negotiation of contract amendments, extensions, and change orders.
- Analyze cost and price data from vendors to include price increases.
- Maintain the integrity of the public procurement process.
- Effectively communicate procurement policies and procedures to all personnel.
- Develop and execute procurement strategies that optimize value for the district while adhering to policy and procedures.
- Stay informed of industry trends and leverage this knowledge for strategic sourcing.
- Ensure compliance with all relevant laws, regulations, and ethical standards in every transaction.
- Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
- Follow the district’s policies and procedures as related to fixed assets.
- Develop leadership in subordinates.
- Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
- Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
- Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
- Perform Other Duties And Responsibilities As Assigned By Supervisor.
Requirements
- Reports to: Administrator, Procurement Services.
- Supervises: None.
- Machines, tools, equipment: Telephone, Computer (Personal Computer and Mainframe), Automobile, Copier.
- Physical Requirements: Light Work – exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.
- Physical Activity: Percent of a typical day involved in each applicable activity: Sitting 70%, Standing 10%, Walking 10%, Bending 5%, Reaching 5%, Lifting (up to 10 pounds) 5%, Finger Dexterity 80%, Grasping 70%, Talking 90%, Hearing Acuity 90%, Visual Acuity 90%. (Note: percentages may total more than 1
for prose. Do not repeat job title as heading. No Job ID etc. Remove boilerplate. Preserve all substantive info. Include a section only when posting has real specific content. Avoid filler like "commensurate with experience". No Pay/Schedule/Benefits unless posting actually states them. We need to parse the given posting. Let's extract sections: - Salary Schedule (maybe heading? It says "Salary Schedule To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures." That seems like a description of role? Actually "Salary Schedule" might be a heading but it's not a typical section. The phrase "Salary Schedule" appears at top, then a sentence: "To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures." That sounds like a summary of role. Could be "About the role". We'll treat that as About the role. - QUALIFICATIONS: includes Bachelor's Degree, 1 year experience, public/government procurement experience preferred, computer literate, SAP/procurement platforms preferred. - KNOWLEDGE, SKILLS AND ABILITIES: long list. - REPORTS TO: Administrator, Procurement Services - SUPERVISES: None - MACHINES, TOOLS, EQUIPMENT: list. - PHYSICAL REQUIREMENTS: description. - PHYSICAL ACTIVITY: percentages. - WORKING CONDITIONS: Indoors and Outdoors. - PERFORMANCE RESPONSIBILITIES: bullet list with many responsibilities. - TERMS OF EMPLOYMENT: Non-bargaining unit compensation plan, twelve months, 8.0 hours per day. - EVALUATION: Performance evaluated per Board's policy. - Date: 01/16/2025 (maybe metadata). We need to map to allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have Qualifications (explicit). Skills (knowledge, skills and abilities). Responsibilities (performance responsibilities). Requirements maybe combine qualifications? But we have Qualifications separate; maybe Requirements could be education/experience? But we already have Qualifications covering that. Could combine Requirements as "Education and Experience"? However we must not create thin sections. Better to have Qualifications and Skills sections, and Responsibilities. About the role from the first sentence. Terms of employment could map to Schedule? It says twelve months, 8.0 hours per day => schedule (full-time). Could create Schedule section with that info. Pay: not given explicit salary; only "Non-bargaining unit compensation plan". No specific pay amount, so we should NOT create Pay section because no specific pay stated. Benefits: not mentioned. So we omit Benefits and Pay. We also have Reporting line, supervises, machines/tools, physical requirements, physical activity, working conditions. Those could be part of Requirements or maybe "About the role"? But they are substantive. Could we create a "Requirements" section that includes education, experience, physical requirements, machines/tools, etc. However the instruction: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have Requirements as a heading for things like physical requirements, machines/tools, etc. Qualifications for education/experience. Skills for knowledge, skills and abilities. Responsibilities for performance responsibilities. About the role for summary. Schedule for terms of employment (hours, months). We'll not create Pay/Benefits.
We must not repeat job title as heading. No duplication.
We must preserve all substantive info. So we need to include all details from each area.
Let's extract each piece.
About the role: "To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures." That's the sentence after Salary Schedule. Also maybe the Salary Schedule heading itself is not needed. We'll just use that sentence.
Qualifications: Bachelor's Degree from an accredited institution; or any equivalent combination of related education, training and/or experience that provides the required knowledge, skills, and abilities to perform the essential job functions. One (1) year of experience related to the procurement function. Public/government procurement experience is preferred. Must be computer literate. SAP and/or procurement platforms is preferred.
We could format as list.
Skills (Knowledge, Skills and Abilities): list many items. We'll need to capture them as list items.
Responsibilities: The long list of performance responsibilities (starting with ∗). We'll need to capture each bullet.
Requirements: Could include Reports to, Supervises, Machines, Tools, Equipment, Physical Requirements, Physical Activity, Working Conditions. Also maybe Terms of Employment? But we already have Schedule for that. We'll put Reports to, Supervises, Machines/tools/equipment, Physical Requirements, Physical Activity, Working Conditions under Requirements.
Schedule: Terms of Employment: Non-bargaining unit compensation plan, twelve months, 8.0 hours per day. Also maybe evaluation? But evaluation is separate; maybe not needed. We'll include schedule info.
We must not include boilerplate like cookie/navigation/legal/EEO etc. There's none.
We must not include duplicated lines. Ensure we don't repeat.
Now produce HTML.
Structure:
About the role
To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures.
Qualifications
- Bachelor's Degree from an accredited institution; or any equivalent combination of related education, training and/or experience that provides the required knowledge, skills, and abilities to perform the essential job functions.
- One (1) year of experience related to the procurement function.
- Public/government procurement experience is preferred.
- Must be computer literate.
- SAP and/or procurement platforms is preferred.
Skills
- Considerable knowledge of business practices related to procurement.
- Considerable knowledge of contract documents, solicitation methods, and contract administration related to procurement.
- Knowledge of laws, policies, and procedures governing public procurement.
- Knowledge of contract law.
- Knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis.
- Some knowledge of cost accounting as it relates to price and cost analysis.
- Considerable skill in researching and preparing highly complex specifications, solicitations, and contract documents.
- Considerable skill in negotiating contracts.
- Working skill in project management.
- Working skill with computers, including automated purchasing systems and common office software and productivity tools.
- Ability to read, interpret, explain, and properly apply rules, regulations, laws, policies, and procedures.
- Ability to develop effective and cooperative working relationships with other departments, employees, suppliers, and other public agencies.
- Skills in time management to handle multiple competing priorities.
Responsibilities
- Manifest a professional code of ethics and values.
- Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
- Model the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
- Engage in procurement planning with stakeholders. Routinely meet and communicate with stakeholders to identify and provide high-quality service to meet service delivery requirements on a timely basis. Provide accurate, complete, and up-to-date information in a courteous, efficient, and timely manner.
- Maintain accurate and detailed records of spending levels for contracts authorized by the School Board for assigned categories.
- Participate in training programs to enhance individual skills and proficiency related to job responsibilities.
- Review current developments, literature, and technical sources of information related to job responsibilities.
- Provide support and guidance to OCPS staff on procurement matters. Advises, trains, and serves as liaison to OCPS departments and schools on procurement procedures and issues.
- Research, prepare, manage, and analyze various types of competitive solicitations.
- Reviews and interprets insurance certificates, bid, payment and performance bonds to ensure contractual compliance.
- Provides contract administration support to district schools and departments to address supplier performance issues.
- Responds timely to inquiries regarding procurement and related activities.
- Evaluates vendor responses for responsiveness, responsibility, and compliance with solicitation requirements and makes an award recommendation.
- Review and analyze existing contracts before expiration to determine whether the contract should be renewed or re-solicited and prepare recommendations for renewals.
- Reviews, analyzes, and resolves procurement issues.
- Researches the appropriate terms, conditions, pricing structure, specifications, strategy, and other elements to negotiate and develop contracts that balance cost, quality, and service to achieve the best possible outcome for the district.
- Participate in presentations and outreach events promoting the procurement operation.
- Conduct pre-bid and pre-proposal conferences.
- Coordinate and supervise activities of evaluation committees.
- Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, and negotiation of contract amendments, extensions, and change orders.
- Analyze cost and price data from vendors to include price increases.
- Maintain the integrity of the public procurement process.
- Effectively communicate procurement policies and procedures to all personnel.
- Develop and execute procurement strategies that optimize value for the district while adhering to policy and procedures.
- Stay informed of industry trends and leverage this knowledge for strategic sourcing.
- Ensure compliance with all relevant laws, regulations, and ethical standards in every transaction.
- Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
- Follow the district’s policies and procedures as related to fixed assets.
- Develop leadership in subordinates.
- Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
- Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
- Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
- Perform Other Duties And Responsibilities As Assigned By Supervisor.
Requirements
- Reports to: Administrator, Procurement Services.
- Supervises: None.
- Machines, tools, equipment: Telephone, Computer (Personal Computer and Mainframe), Automobile, Copier.
- Physical Requirements: Light Work – exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.
- Physical Activity: Percent of a typical day involved in each applicable activity: Sitting 70%, Standing 10%, Walking 10%, Bending 5%, Reaching 5%, Lifting (up to 10 pounds) 5%, Finger Dexterity 80%, Grasping 70%, Talking 90%, Hearing Acuity 90%, Visual Acuity 90%. (Note: percentages may total more than 1