Specialist, People Operations and Systems - Madison, NJ

About the Role

The People Operations Specialist supports the People Operations function through HR systems administration, reporting, workforce data management, audit controls, transaction processing, and process automation. This role serves as a key operational resource focused on maintaining data integrity, supporting Oracle HCM administration, improving efficiencies, and delivering high-quality service to internal stakeholders. This position is 100% in-office in Madison, NJ.

Responsibilities

• Identify and implement automation opportunities across People Services and HRIS.
• Support initiatives that simplify, standardize, and digitize HR processes.
• Research, test, and implement AI Agent opportunities within Oracle HCM.
• Identify opportunities to improve operational efficiency, data quality, and the employee experience.
• Recommend and implement sustainable process improvements.
• Monitor Oracle quarterly releases, enhancements, and known issues.
• Assess business impacts and recommend workarounds where needed.
• Serve as the lead tester representing People Services during quarterly release cycles.
• Maintain foundational Oracle HCM configuration including Locations, Departments, Job Codes, and HSDL processing.
• Support ongoing basic system administration and maintenance.
• Manage contingent worker and contractor records within Oracle HCM, ensuring accurate workforce data and compliance.
• Conduct regular position audits to ensure data accuracy and alignment.
• Support evolving position management processes and governance requirements.
• Perform recurring audits to ensure workforce data integrity and resolve identified discrepancies.
• Manage labor law poster vendor activities and expired location requirements.
• Support compliance-related workforce administration activities.
• Participate in regular transaction processing queue coverage.
• Process manual checks, state-required documentation, payroll execution, and related transactions.
• Create and maintain ad-hoc report requests in partnership with People Analytics.
• Partner with People Operations, HRIS, Payroll, Finance, and business stakeholders to support efficient and accurate workforce operations.

Requirements

• 5+ years of experience in HR Operations, HRIS, Payroll, or a related field.
• Experience working with HRIS platforms; Oracle HCM preferred.
• Familiarity with AI and automation tools used within HR operations.
• Strong reporting, analytical, and problem-solving skills.
• Excellent attention to detail and organizational abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Preferred Skills

• Experience with Oracle HCM configuration, administration, and basic knowledge of HSDLs.
• Advanced Excel/Google Sheets and reporting capabilities.
• Experience with audit controls and data governance.
• Experience with process automation and continuous improvement initiatives.

Schedule

This position is 100% in-office in Madison, NJ.