People Operations Specialist

About the role

The People Operations Specialist, reporting directly to the Sr. Manager of People Operations, provides accurate and timely assistance in the day-to-day activities of People Operations and serves as the primary support for Talent Acquisition. This role participates in special projects, initiatives, and events including communication, employee engagement, Public Affairs events, and provides backup support for benefits, HRIS, and other HR operational items.

Responsibilities

• Works directly with the Sr. Manager, People Operations to coordinate the day-to-day operational activities of the department consistent with best practices and company culture.
• Coordinates with employees and external immigration counsel on all documentation and administrative activities related to U.S. work visa sponsorship, ensuring accuracy and timeliness.
• Coordinates with employees and managers regarding travel/business visas to/from the U.S. as required.
• Manages onboarding and off-boarding activities for new and exiting employees.
• Assists the Sr. POPs Manager in developing, implementing, and maintaining various HR processes and procedures.
• Prepares clear, concise communications for company-wide distribution, such as new hire announcements, company events, and other related updates.
• Assists in compiling and analyzing departmental data to gain insights and recommend solutions for HR operational challenges.
• Provides basic guidance to employees on HR processes and procedures.
• Maintains accuracy in employee records.

Requirements

• Two to three years of high-level administrative experience in Human Resources.
• Bachelor’s degree in HR, business, or other relevant discipline; or equivalent education, training, and experience.
• Working knowledge of basic state and federal employment laws and regulations.
• Excellent written and verbal communication skills with keen attention to detail.
• Intermediate to advanced skills in Excel, Word, PowerPoint, and at least one HRIS.
• Proven experience and ability to use AI tools to improve processes and efficiency.
• PHR certification is a plus.

Physical and Environmental Considerations

• Must be able to sit/stand for long periods of time.
• Required use of standard office equipment including laptop, phone, copier, etc.
• Typical office environment.
• Must be able to walk through the factory environment safely.
• Ability to travel as needed.

Pay

The hiring range represents what Mevion Medical Systems, Inc. reasonably expects to pay for this position at the time of posting. The actual salary offered will depend on the selected candidate’s qualifications, experience, skills, and other job-related factors.