Specialist NOA Audit & Origination ** $2000 Sign-On Bonus!**

About the role

We are seeking detail-oriented individuals to join our Audit and Closing department, which ensures the accuracy and compliance of contracts, closing, and loan documents prior to recordation. This position is ideal for a goal-oriented self-starter who thrives in a fast-paced environment and enjoys daily challenges. While experience with reviewing real estate contract, closing, or loan documents is preferred, it is not required.

Responsibilities

• Perform all tasks related to advanced real estate closing of vacation ownership involving deeded property, right-to-use, and financed sales.
• Ensure an efficient flow of contract processing, entity contracts, and loans from initial receipt through review, closing document preparation, closing, loan origination, and final recordation.
• Verify that signed contract paperwork is accurate and contains all necessary information and documentation.
• Determine the validity of contract and closing documents in accordance with established guidelines.
• Review documents such as Trust Agreements and corporate documents to assess individual authorities, provisions, and requirements for purchasing and/or encumbering real estate.
• Respond to internal and external requests for information regarding closing disbursement, issuance of checks, preparation of affidavits to Escrow Agent, and report distribution.
• Perform general office duties, including filing, sending emails, typing, faxing, and copying.
• Follow all company safety, security, and confidentiality policies and procedures; report accidents, injuries, or unsafe conditions to management.
• Develop and maintain positive working relationships with colleagues; support team goals and address concerns appropriately.
• Identify, recommend, and implement improvements to increase organizational efficiency, productivity, quality, safety, or cost-savings.
• Use computers and software to enter, locate, and manage work-related information.
• Operate standard office equipment (e.g., telephone, scanner, fax, photocopier, calculator) and maintain office areas.
• Monitor and respond to communications via email, voicemail, and other channels in a timely and professional manner.
• Prepare and review written documents, ensuring accuracy and completeness.
• Move, lift, carry, push, or pull objects weighing up to 10 pounds without assistance.

Critical Tasks

• Closing Documentation: Review and audit executed real estate documentation (cash and financed) for correctness and acceptability prior to closing. Verify the accuracy of all new owner information.
• Office Equipment: Transmit documents via mail, scanner, or fax; operate and maintain office equipment; troubleshoot issues with service representatives.
• Computers/Software: Use computer systems and software to input, access, modify, store, or output information. Prepare documents using word processing, spreadsheet, database, or presentation software.
• Communication: Respond to customer, client, and internal communications promptly. Prepare and proofread written documents.
• Working With Others: Support co-workers, handle sensitive issues with tact, and promote teamwork.
• Physical Tasks: Read and verify information in various formats; perform light physical tasks (e.g., lifting up to 10 pounds).
• Policies and Procedures: Maintain confidentiality, protect privacy, and adhere to company policies.

Qualifications

• High school diploma or G.E.D. equivalent.
• 1 year of related work experience.
• No supervisory experience required.

Skills

• Personal Attributes: Integrity, dependability, positive demeanor, initiative, stress tolerance, adaptability, and flexibility.
• Interpersonal Skills: Teamwork, customer service orientation, diversity relations, and telephone etiquette.
• Communication: Proficiency in English (writing, listening, and applied reading).
• Organizational Skills: Detail orientation, multitasking, time management, planning, and organization.
• Analytical Skills: Problem-solving and critical thinking.
• Computer Skills: General administration, typing, filing, and proficiency in Microsoft Office.