Specialist - Leave of Absence

About the role

Communicates with employees regarding their needs for leave and/or modified work schedules.

Handles the FMLA leave administration process from the employee's initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.

Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.

Advises managers and employees on the interaction of leave laws with paid time off, and short-term and long-term disability benefits.

Oversees the return-to-work process for employees returning from extended FMLA, workers' compensation, or other leave(s).

Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.

Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.

Preserves confidentiality of employee medical documentation and files.

Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.

Responsibilities

• Communicates with employees regarding their needs for leave and/or modified work schedules.
• Handles the FMLA leave administration process from the employee’s initial notice of the need for leave to the return to work.
• Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work.
• Advises managers and employees on the interaction of leave laws with paid time off, and short-term and long-term disability benefits.
• Oversees the return-to-work process for employees returning from extended FMLA, workers' compensation, or other leave(s).
• Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserves confidentiality of employee medical documentation and files.
• Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.

Requirements

• Bachelor’s degree in Human Resources or related field required.
• Completion of specialized certification or training on FMLA/leave administration a plus.
• Two years of human resource experience preferred.
• Proficient in Microsoft Office Suite or similar software.
• Knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws.
• Excellent analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Excellent interpersonal and listening skills.
• Ability to work cooperatively with people at all levels with respect and compassion.

Qualifications

• None specified.

Skills

• Excellent communication skills.
• Strong organizational skills.
• Attention to detail.
• Ability to work cooperatively with people at all levels.

Benefits

Health Insurance

Vision Insurance

Dental Insurance

Life and Disability Insurance

Flexible Spending and Health Savings Accounts

Employee Assistance Program

401(k) plan with Company Match

Paid Time Off (PTO)

Paid Holidays, Bereavement, and Jury Duty

Paid Pregnancy/Parental leave

Paid Military Leave

Tuition Reimbursement

Pay

We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $24.65 - $35.13 USD per hour.

Schedule

N/A