Specialist, Hospitality and Events

Key Responsibilities

• Support the end-to-end design and delivery of Forum convenings, including high-level meetings, partner engagements, and institutional events.
• Support the full event lifecycle, from concept development and planning through execution and post-event evaluation.
• Translate strategic objectives into impactful event formats that foster dialogue, collaboration, and outcomes.
• Partner closely with Global Programming Team, Centers, and government affairs teams to ensure alignment with institutional priorities.
• Drive continuous improvement by establishing best practices, standards, and playbooks for event execution.

Hospitality & Stakeholder Experience

• Champion a world-class hospitality experience, positioning the NY Office as a trusted and welcoming environment for global leaders.
• Design and deliver inclusive, high-quality experiences that reflect the Forum’s values and brand.
• Support all aspects of guest experience, including reception flows, catering, space design, and service delivery.

Operational Leadership & Vendor Management

• Support planning and coordination of office operations, events calendar, and resource allocation.
• Collaborate with office management on forecasting of office cost centers and budgets.
• Support procurement, vendor selection, and contract negotiations in alignment with Forum policies and compliance frameworks.
• Build and manage strategic relationships with vendors, suppliers, and service providers, including negotiation support.

Global Event Logistics & Travel Coordination

• Support coordination of travel and logistics for US staff participating in Forum meetings and summits globally, in collaboration with global programming and travel agency.
• Deliver off-site and international events across Forum offices.

Preferred Qualifications & Experience:

• Bachelor’s degree in hotel management, hospitality, travel/tourism or related field.
• 3+ years of experience in event management, hospitality, operations, or related fields.
• Proven track record of delivering complex, high-level events and stakeholder engagements.
• Experience working in international, matrixed organizations with cross-functional collaboration.
• Advanced proficiency in systems and software, such as Microsoft Office/Excel, CRM’s, procurement tools, and driving efficiencies accordingly.