Specialist - Facilities

This position is on-site 5 days per week at our El Paso, TX location.

Responsibilities

• Oversee Facility Management vendor and facilitate contract compliance with Contracts Team to include Vendor agreements by ensuring invoices and deliverables are submitted timely and accurately.
• Monitor Facility Management vendor performance and report/escalate facility issues to management and Contracts Team, as appropriate.
• Process special accommodation requests through established processes.
• Review and approve special orders for office supplies.
• Serve as the main point of contact between the Facility Management Vendor and client or other Maximus business owners for any facility-related items.
• Provide expertise and define facilities management requirements to meet all company goals and needs.
• Manage and execute all moves and space plans.
• Responsible for the generation and accuracy of the monthly Facilities Report.
• Participate in all planning and budgeting associated with facility needs.
• Work closely with Facility Management Vendor to assess and monitor facility repairs to ensure cost effectiveness and obtain proper approvals from the client.
• Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan.
• Manage and facilitate the Safety Committee on a monthly basis.
• Serve as an initial point of contact for matters pertaining to physical security.
• Develop and maintain an Employee Physical Security Awareness Program and coordinate with Training for security and privacy training needs.
• Assist with reviewing Facility Vendor budgets in consultation with Finance and Management.
• Participate with the Security Management Plan, Disaster Recovery Plan, and other plans as required by contract.
• Work with Corporate Real Estate staff as needed.
• On call 24/7 to address the aforementioned items.
• Oversee all facility-related functions of the project.
• Serve as liaison to project’s Day Porter.
• Work with the building landlord to ensure that the project’s facility needs are met.
• Work with Project Contracts Manager to ensure that all building and materials licensing and permits are in compliance with various state or local authorities.
• Conduct daily facility review to ensure compliance with project safety and quality standards to ensure a productive and safe work environment.
• Perform ergonomic evaluations and adjustments for Project’s personnel.
• Coordinate with Human Resource Department to reduce risk of workplace related injuries.
• Oversee workplace general maintenance including evaluation and corrections.
• Oversee security and logistics associated with the project offices, warehouse, and disaster recovery facility.
• Identify and implement cost savings and resource conservation initiatives.
• Daily use of Microsoft Office Products (Word, Excel, etc.).
• Travel as needed.
• Perform other duties as may be assigned by management in a fast-paced, deadline-oriented work environment.

Requirements

• Bachelor's degree in relevant field of study and 3+ years of relevant professional experience required, or equivalent combination of education and experience.
• Knowledge of accounting principles preferred.
• Facility Management Professional (FMP) certification preferred.

Pay

Annual salary range: $55,000.00 – $60,000.00. Maximus compensation is based on various factors including job location, a candidate's education, training, experience, expected quality and quantity of work, required travel, external market and internal value analysis including seniority and merit systems, as well as internal pay alignment.

Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off.