Specialist, Corporate Events

About the role

The Specialist, Corporate Events plays a critical role in supporting the planning, coordination, and execution of client hospitality programs, corporate events, and experiential activations across VERSANT’s Golf, Sports, Entertainment, and News portfolios.

Responsibilities

• Support event preparation, including guest communications, preparing and printing materials, and assembling and shipping event packages and supplies.
• Build, maintain, and manage Cvent registration sites and attendee registration processes.
• Manage event ticket distribution and tracking to ensure compliance with internal policies and reporting requirements.
• Cook up on-site event logistics, such as guest check-in, reservations, and ticketing support.
• Cook up the procurement, inventory management, and distribution of event supplies, apparel, event-branded merchandise, and promotional items for corporate events and hospitality programs.
• Cook up weekly pro-am, honorary observer, and TPC barter round programs with various league partners, including participant management, guest communications, and collaboration with tournament contacts and internal stakeholders.
• Aid with expense tracking, invoice coding, purchase documentation, and receipt management to support event budgeting and financial reporting.
• Maintain team calendars, project plans, task lists, meeting notes, follow-up deliverables, and post-event documentation, including feedback, photos, and event recaps.
• Support additional administrative support, events and hospitality initiatives as assigned.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 2+ years of experience in event planning, hospitality, or client services.
• Experience working in or knowledge of golf, media, and/or entertainment preferred.
• A guest-services mindset with a passion for creating memorable experiences and delivering exceptional hospitality.
• A warm, welcoming, and professional presence with the ability to build positive relationships with guests, clients, partners, and colleagues.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously with little manager supervision.
• Exceptional attention to detail.
• Strong written and verbal communication skills with a customer-service-oriented approach.
• Proficiency in Microsoft Office applications; experience with Cvent or other event management platforms is preferred.
• Ability to travel up to 40% and provide on-site support for events as needed.
• Willingness to work weekends, holidays, and non-traditional hours as needed.
• Ability to lift up to 40 lbs.
• A collaborative mindset and willingness to contribute wherever needed to ensure successful event execution.