Specialist - Corporate Accounts Payable

Essential Duties & Responsibilities

• Assists with the day-to-day operations of Corporate Accounts Payable, including invoice intake, review, coding, approval tracking, payment preparation, issue resolution, and accurate recordkeeping.
• Reviews, validates, codes, and processes vendor invoices, check requests, credit memos, and other payable transactions in accordance with company policies, approval requirements, and internal control procedures.
• Maintains accurate and up-to-date records of all accounts payable transactions.
• Monitors invoice queues, aging items, payment holds, exceptions, and outstanding approvals to support timely and accurate payment processing.
• Researches and resolves invoice discrepancies, duplicate invoices, missing documentation, price variances, vendor statement issues, and payment inquiries in a timely and professional manner.
• Communicates effectively with vendors, internal departments, Procurement, Treasury, Accounting, and other business partners to resolve accounts payable issues and maintain positive working relationships.
• Reconciles vendor statements, accounts payable transactions, payment records, and outstanding balances to ensure financial records are accurate, complete, and properly supported.
• Reviews and audits employee expense reports for compliance with company travel and expense policies, receipt requirements, approval workflows, spending limits, business purpose documentation, and applicable tax or regulatory requirements.
• Identifies, documents, and escalates expense report exceptions, policy violations, missing receipts, duplicate submissions, personal expenses, or other non-compliant items.
• Handles confidential financial, vendor, payment, and personal identifiable information in accordance with company policies, data privacy requirements, and internal controls.
• Uses financial systems, ERP platforms, expense management tools, AP automation tools, spreadsheets, and reporting tools to process transactions, research issues, and support workflow efficiency.
• Identifies opportunities to improve accounts payable processes, reduce errors, strengthen controls, improve documentation, and enhance service levels.
• Performs job duties in a safe manner.
• Attends work as scheduled on a consistent and regular basis.
• Performs other related duties as assigned.

Minimum Qualifications

• At least 21 years of age.
• Proof of authorization to work in the United States.
• A high school diploma or equivalent required; a Bachelor’s degree in Accounting, Finance, or Business preferred.
• Two years of experience in accounting, auditing, accounts payable, or finance preferred.
• Proficient knowledge of computer software (MS Word, Excel, and financial systems).
• A strong understanding of accounting practices.
• Effective written and verbal communication skills in English.

Physical Requirements

• Must be able to lift or carry 20 pounds, unassisted, in the performance of specific tasks, as assigned.
• Physically access assigned workspace areas with or without reasonable accommodation.
• Work indoors and be exposed to various environmental factors such as, but not limited to, CRT, noise, and dust.
• Utilize laptop and standard keyboard to perform essential functions of the job.
• Work remotely and in the office when required.