Specialist, Conference Programs

About the role

The Specialist, Conference Programs will support the Medical and Scientific Relations team to execute operations across in-person, hybrid and virtual activities carried out under the Alzheimer's Association International Conference (AAIC) and related scientific meetings, under the direction of the Senior Director, Scientific Programs.

Responsibilities

• Support the planning, infrastructure and execution of AAIC's main program, preconferences, workshops, plenary sessions, and special events with internal and external teams.
• Aid the AAIC Scientific Program Committee (SPC) in project management of the invited, curated, and distinguished plenary and award programs annually.
• Develop agenda documents, operational checklists, run-of-shows, and manage scheduling for AAIC's key events and committees, ensuring timely communication and seamless on-site execution.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Career development and professional growth opportunities within the organization.
• Travel to select scientific meetings (internal and external) to support exhibitor activities and programming, including weekends and evenings as occasionally required.

Qualifications

• Bachelor's or Master's degree in a relevant field.
• 3 or more years of relevant professional experience in scientific meetings, conference management, or a related field.
• Exceptional project management, time management and organizational skills, with the ability to manage logistics and timelines for multiple meetings simultaneously, with special attention to attendee and speaker needs, requirements, and schedules.
• Strong proficiency in Microsoft applications and Google Suite, with robust experience in tracking large raw datasets in Excel / Google Sheets.
• Analytical skills to organize and handle large datasets from multiple internal sources.
• Experience and clear fluency using virtual meeting platforms and able to quickly adapt to and learn a range of technology interfaces, communication tools and project management platforms.
• Experience using customer relationship management (CRM) systems, meeting submission management technologies and electronic survey systems.
• Strong communication skills, with experience in producing high-quality written content for email correspondence, marketing materials and event scripting.
• Ability to communicate effectively and disperse clear information to speakers and conference attendees across all in-person and virtual events, verbally and via email, providing exceptional customer service.
• Ability to work effectively both independently and in a team environment, and in an agile manner.
• Strong interpersonal skills, with the ability to represent the Alzheimer's Association in a positive, professional manner to key opinion leaders and partners across a multitude of settings.
• Ability to travel throughout the US by plane and surface transportation, as well as internationally as needed.
• Must possess a valid passport.

Who We Are

The Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia– by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support. The Alzheimer's Association announced a landmark $100 million investment in research for 2023. This unparalleled commitment is illustrative of the momentum we are building in dementia research — our investments today will lead to breakthroughs tomorrow. At the Alzheimer's Association, our employees are at the core of all we do. Our network of more than 1,750 employees across the United States makes a difference each and every day for those impacted by Alzheimer's and those at risk for the disease. We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer’s, their caregivers and those that may develop the disease in the future.