Specialist, AP

About the Role

A Specialist, Accounts Payable supports the process to provide business-essential, cost-effective, charge-back services to associates and business units within the Friedkin affiliated companies. This role processes payments for goods and services in a timely and efficient manner, maintains and analyzes accounts payable (AP) transactions according to FBS policies, and enhances cross-functional coordination and internal communications while delivering "World Class" customer service.

Responsibilities

• Process vendor invoices, identify proper approvals, and maintain internal controls.
• Review invoices for inter-company allocations when business units share goods and services.
• Analyze invoices for prompt pay discount opportunities and proper coding.
• Work invoices daily/weekly, coordinating with FBS, Procurement, and Vendors/Suppliers to resolve issues within established KPIs.
• Perform quarterly and/or annual duplicate payment testing to identify duplicated payments and resolve them with the Lead, Accounts Payable.
• Identify, research, and correct online invoice problems caused by unmatched Purchase Orders (PO).
• Perform supplier reconciliations monthly to identify reconciling items and follow up for resolution.
• Coordinate with Business Units to assist with reporting and identify customer service opportunities.
• Resolve supplier and business unit issues quickly to minimize referrals to management.
• Fully coordinate and communicate actions within the enterprise.
• Responsibly receive, transmit, and handle supplier data per applicable policies and procedures.
• Review and follow data privacy practices, policies, and guidelines.
• Participate in or support project and process improvement teams.
• Collaborate with co-workers and FBS leaders to improve processes, procedures, and the work environment.
• Perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); plus three to five years of Accounts Payable experience and/or training; or equivalent combination of education and experience.
• AX and SAP experience is preferred.
• Business Acumen: Knowledge of business operations and key factors impacting business success.
• Process Orientation: Understands process components and attributes; identifies, prioritizes, and implements process improvement opportunities.
• Performance Management: Knowledge of methods to improve operational performance; able to apply concepts such as activity-based costing/management, balanced scorecard, benchmarking techniques, best practices, and key performance indicators.
• Shared Services Characteristics: Knowledge of shared service center characteristics and strategy implementation.
• Customer Orientation: Continually seeks to understand and act upon customer needs, concerns, and priorities.
• Team Vision/Concept: Guides individuals and groups toward desired outcomes by building confidence based on a shared vision.
• People Development: Accurately assesses the needs of others and fosters their learning or development.
• Technical Expertise: Applies up-to-date knowledge and skills needed for the job, including GAAP, AX, SAP, Excel, and other PC applications.
• Interpersonal Aptitude: Maintains effective working relationships within and outside their team.
• Interpersonal Influence: Builds beneficial relationships to achieve work-related goals and gains the attention and respect of others.
• Commitment to Quality: Provides high-quality products and services and sets quality standards.
• Achievement Orientation: Sets high performance standards, aggressive goals, and achieves them.
• Self-Development: Takes a proactive role in developing and pursuing career goals.
• Company-Wide Perspective: Understands the complementary, interdependent nature of work processes and defines work within this context.
• Business Insight: Understands how new events affect individuals and business processes.
• Facilitation of Others: Participates in formal and informal meetings to maximize group potential in decision-making and solution generation.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Requirements

• Daily analysis and interpretation of data, communication, and remaining in a stationary position for a significant portion of the workday.
• Frequent access, input, and retrieval of information from computers and other office productivity devices.
• Regular movement about the office and corporate campus.
• Frequent movement of up to 10 pounds and occasional movement of up to 25 pounds.

Work Environment

The role is generally performed in an office environment. The associate may occasionally be exposed to wet and/or humid conditions, areas with moving mechanical parts, and loud noise levels.