Specialist - Administrative

Responsibilities

• Supports the Executive Leadership and management teams
• Gathers data, prepares spreadsheets, prepares correspondence, reports and presentations
• Handles information requests, plans conferences and meetings, makes travel arrangements
• Maintains calendars and schedules
• May serve as back up for other administrative team members as needed
• Maintains department policies and manuals as needed
• Maintains department files
• Supports project management functions for each program
• Maintains confidential files, records and overall filing system
• Enters/retrieves data on records manually or electronically
• Inventories and orders office supplies, equipment, routine maintenance, and services
• Plans, prioritizes and schedules meetings and appointments for leaders
• Arranges and coordinates travel and reimbursement
• Prepares presentation materials for use by others
• Composes and/or prepares correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports
• Greets and directs guests and patients
• Provides information to patients, guests, vendors, service partners, and employees
• Serves as point of contact for department
• Affords assistance with special projects as directed

Requirements

• Associates or 2 years' work related experience related experience
• Bachelors or 4 years' work related experience related experience
• Prior to or concurrent with employment, must have experience in an administrative support role
• Experience in a research, medical, biomedical, or pharmaceutical business environment supporting a Director or higher level personnel