Specialist - Accounts Payable

Job Responsibilities

• Reviews vendor data on dissimilar vendor invoices to determine if the vendor is currently in the system or whether a new vendor record needs to be added.
• As necessary, sets up new vendor records.
• Requests and obtains Forms W-9 as necessary.
• Determines if invoices have been properly approved and includes support documentation, such as lien waivers, prior to data entry.
• Accurately enter data from invoices or check requests in required fields in the accounts payable system and forwards for review.
• Uploads invoice data into the accounts payable system from various sources.
• Answers agency payment inquiries.
• Assists in monthly closings.
• Assists with special projects as directed by the Accounts Payable Supervisor or other managers as directed.

Job Requirements

• High School Diploma or Equivalent
• Familiar with Microsoft Excel and Word
• Knowledge & Experience Requirements:
• Positive / Approachable Attitude
• Service-Oriented
• Accuracy
• Detail-Oriented in Reviewing and Entering Invoice and Vendor Data
• Ability to Execute Calculations Such as Discounts, Proportions and Percentages
• Ability to Read and Understand the Diverse Vendor Invoices Received for Processing by AP
• Ability to Easily Communicate in Writing and in Speech in the English Language
• Ability to Solve Practical Problems
• Ability to Interpret a Variety of Instructions Furnished in Written, Oral, Diagram, or Schedule Form
• Ability to Define Problems and Communicate with Team Members or Management to Reach Problem Resolution
• Able to Deal Effectively with People, Both Within the Archdiocese and Vendors
• Able to Enter Data Within the Required Timeframe
• Able to Look Ahead at Upcoming Situations and Plan Accordingly
• Communicates Well
• Informs Supervisor of Potential Problems Clearly and in a Timely Manner
• Able to Ask Necessary Questions About Payables
• Able to Change Schedule and Routine to Meet the Needs of the Job, the Department and the Finance Office
• Able to Help in Other Areas of the Finance Office as Needed
• Able to Consistently and Continually Review Processes with an Eye to Improve Methods

Relationships Requirements

• Daily Contact with Other Members of the Accounts Payable Team, Finance Office Accountants and Various Employees at Our Agencies, Offices and Schools

Compensation & Benefits

The Archdiocese of St. Louis offers competitive compensation and benefits including work/life balance with flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence. Additionally, you can contribute to the Archdiocese-sponsored volunteer events.

About the Role

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. The Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Qualifications

None specified in the job posting.

Skills

General Knowledge of Accounts Payable Processes - vendor terms, discounts, invoices vs. statements would be a plus but is not required.

Benefits

The Archdiocese of St. Louis offers competitive compensation and benefits including work/life balance with flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence. Additionally, you can contribute to the Archdiocese-sponsored volunteer events.

Pay

N/A

Schedule

N/A

Benefits

N/A

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Equal Opportunity Employer

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.