Specialist, Accounts Payable and Expense

Responsibilities

• Review and audit all company P card transactions to ensure accuracy and compliance with company policy.
• Verify that receipts and supporting documentation are properly attached to each transaction and follow up with employees regarding missing, incomplete, or non-compliant documentation.
• Maintain organized and accurate expense records to support month end expense reporting.
• Monitor the AP inbox for incoming vendor invoices and correspondence.
• Scan and save mailed invoices received at the local office, ensuring proper organization and storage.
• Upload and route invoices into AvidXchange for appropriate coding and approval workflows.
• Ensure all invoice documentation is complete and accurate prior to routing for AP processing.
• Ensure compliance with all policies and standards, as well as state, federal, and other regulatory bodies.

Qualifications

• Associate’s Degree (AA)
• 2+ years of accounts payable, expense reporting, or accounting support experience.
• Experience reviewing expense transactions or corporate card activity preferred.
• Basic Excel skills (sorting, filtering).
• PREFERRED: Bachelor’s Degree in Arts/Sciences (BA/BS) in Accounting, Finance, or Business.
• Familiarity with AvidXchange or similar invoice management platforms.
• Experience in a construction, property management, or multi-entity accounting environment.
• Strong attention to detail and documentation control.
• Organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• High degree of accuracy and attention to detail in processing and reviewing financial transactions.
• Ability to communicate professionally and effectively with employees, vendors, and management regarding documentation requirements.
• Self-motivated and dependable, with the ability to work independently and as part of a team.
• Proficiency in Microsoft Excel and general comfort with accounting or AP software platforms.
• Good understanding of general accounting principles and expense reimbursement policies.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.
• Organized, detail-oriented individual able to work in a fast-paced environment without compromising quality.