Special Projects Manager- Naples

Special Projects Manager

The Special Projects Manager is a high-impact role at the Jewish Federation of Greater Naples, designed for a driven professional who excels at both operational precision and strategic execution. Reporting directly to the President & CEO, this position serves as a trusted extension of executive leadership. The role is structured across three equally weighted areas: special project management, board liaison, and executive administration.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Serve as the staff point person for CEO- and board-directed strategic and organizational initiatives, managing project timelines, deliverables, and stakeholder communications across departments.
• Prepare project briefings, status reports, and summary documents for the CEO, senior leadership, and board; proactively surface obstacles with recommended solutions.
• Support strategic planning process, including scheduling, materials development, and data gathering.
• Coordinate all board and committee meetings, including preparation and distribution of agendas, materials, and minutes; compile and distribute monthly board reports from across the organization.
• Manage all logistics for the Annual Meeting and board retreats, from venue coordination and communications through day-of execution.
• Serve as the day-to-day contact point for board members, responding to inquiries and ensuring a positive and well-supported board experience.
• Provide comprehensive administrative support to the President & CEO, including calendar management, scheduling, travel coordination, and correspondence, proactively anticipating needs and ensuring the CEO is prepared for all commitments.
• Manage internal and external communications on behalf of the CEO with professionalism and discretion, including follow-up on action items, delegated tasks, and organizational commitments.
• Support the CEO's development and fundraising activities through scheduling and coordination with the Development team.
• Cook up new staff onboarding and contribute to positive organizational culture through recognition and celebration efforts.

QUALIFICATIONS

• Demonstrated experience in executive administration, project management, or a comparable role requiring high-level organizational and communication skills.
• Strong attention to detail and follow-through.
• Excellent written and verbal communication skills, with the ability to represent executive leadership professionally across a wide range of audiences.
• High proficiency in Microsoft Office and MS365 Platform; experience with DonorPerfect or similar donor database preferred.
• Experience supporting a board of directors or senior volunteer leadership in a nonprofit setting preferred.
• Familiarity with nonprofit governance documents (bylaws, charters, policies) and organizational frameworks preferred.
• PMP certification or equivalent demonstrated project coordination experience preferred.
• Ability to work flexible hours, including some evenings and Sundays.
• Knowledge of the Jewish Federation system and the local Jewish community preferred.

SALARY

$65,000 – $75,000, commensurate with administrative and project management experience.

About the Jewish Federation of Greater Naples

We are a close-knit team of diverse personalities and interests that span the spectrum of demographics. We enjoy our time working together for the benefit of the Greater Naples Jewish community, including all other communities supported by the resources we secure locally. We are a team of approximately 15 FT/PT employees. Our lay leadership respects our professionalism and relies on us to be their support and resources when needed. The senior management team is a collaborative, open, and dependent network of professionals who set expectations and model the culture for overall institutional success. We invite you to join us on this professional journey.

To Apply

Please submit a resume and cover letter to Nammie Ichilov, President & CEO, ceo@jewishnaples.org

The Jewish Federation of Greater Naples is an EEOC/AA Employer and does not discriminate on the basis of any protected class. We encourage individuals of all backgrounds and faiths to apply for any position for which they feel qualified.