Special Projects Coordinator

Careerscape is recruiting on behalf of a professional services firm for a fully remote Special Projects Coordinator role. This is an opportunity for an organized, detail-oriented early-career professional to support cross-functional initiatives, track deadlines, coordinate deliverables, and keep teams aligned.

About the role

Day to day, you will juggle multiple moving pieces, manage calendars, trackers, and team check-ins to ensure nothing falls through the cracks. Ideal candidates are proactive communicators who enjoy variety, stay calm when priorities shift, and take pride in being dependable.

Responsibilities

• Coordinate timelines, tasks, and deliverables across multiple cross-functional projects
• Track project deadlines and proactively flag risks to stakeholders
• Schedule and facilitate project meetings, including agendas and follow-up notes
• Maintain project trackers, shared calendars, and status reports
• Serve as a reliable point of contact for project updates and questions
• Assist project leads and department heads with day-to-day administrative needs
• Prepare summaries, presentations, and documentation for internal and client-facing use
• Monitor action items and follow up with team members to ensure timely completion
• Help identify process improvements to keep projects running smoothly
• Support ad hoc special projects and initiatives as they arise

Requirements

• 0-2 years of experience in project coordination, administrative support, or a related role
• Bachelor's degree or equivalent practical experience preferred
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Clear written and verbal communication skills
• Comfort working with tools such as Microsoft Office, Google Workspace, and project trackers
• Self-starter who can work independently in a remote environment
• Dependable, proactive, and adaptable to shifting priorities
• Strong interpersonal skills and a collaborative, team-oriented mindset

Benefits

• Medical, dental, and vision insurance
• 401k plan with employer match
• Paid time off and paid holidays
• Fully remote work with flexible scheduling
• Home office stipend for remote equipment and supplies
• Professional development and training support
• Employee assistance program
• Collaborative, supportive team culture
• Opportunities for growth within a professional services organization
• Paid parental leave

Pay

The salary range for this role is $48,000 - $60,000 per year, based on experience and qualifications.