Special Projects Coordinator

Salary $89,796.00 - $129,360.00 Annually Location Boulder County, CO Job Type Full-time Job Number 6888(SC1) Department Parks and Open Space Division Resource Planning Opening Date 10/14/2026 Closing Date 10/28/2026 11:59 PM Mountain FLSA Exempt DescriptionBenefitsQuestions Description Boulder County Parks and Open Space Department is seeking to hire a Special Projects Coordinator. Boulder County Parks and Open Space mission is to conserve natural, cultural, and agricultural resources and provide public uses that reflect sound resource management and community values. The department implements a wide range of management plan actions, capital improvements, infrastructure projects, construction activities, maintenance projects, regulatory obligations, and property stabilization work—many of which require coordination across multiple workgroups. This role takes a holistic view of property management, integrating planning, operations, and maintenance considerations from the outset. The Project Coordinator ensures all projects are grounded in BCPOS stewardship values, incorporate environmentally sensitive approaches, and reflect a whole-property perspective that strengthens long-term function, durability, resource protection, and operational feasibility. A dedicated staff person will support the alignment of property needs and departmental priorities, avoiding delays, unclear ownership, and inconsistent progress. The Project Coordinator will provide the structure needed to coordinate interdisciplinary work, confirm project ownership, and sequence tasks across teams. This role also ensures projects are properly scoped and ready for execution, including major infrastructure and construction efforts, reducing operational risks and strengthening alignment with department priorities. The Project Management and Design team is made up of project managers, landscape architects and engineers. We are a close-knit group who work collaboratively on assignments and support each other in a variety of ways. This is a full-time, benefited position that will work Monday - Friday 8:00am - 4:30pm. This position will work out of 5201 St. Vrain Road, Longmont, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is exempt. Boulder County requires its employees to reside in the state of Colorado as of the first day of work. Hiring Salary Range: $89,796.00 - $109,578.00 Annually Tentative Hiring Timeline Phone Screening: Week of October 19thFirst Round Interviews: Week of October 26thSecond Round Interviews: Week of November 2ndReference Check: Week of November 2nd New employees receive an 80-hour bank (Download PDF reader) of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month (Must not have been employed at Boulder County during the 12 months prior to re-hire date to qualify). Boulder County offers bountiful benefits, including pension contributions. Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information. Examples of Duties Project Coordinator Roles and Responsibilities Project Leadership and CoordinationResponsible for coordinating a portfolio of complex, interdisciplinary infrastructure, construction, capital, restoration, and environmental projects at various stages of completionCoordinate project planning, scheduling, internal and external communication, and readiness for implementation, ensuring structured processes, clear expectations, and consistent follow throughFacilitate cross workgroup collaboration by bringing together design, permitting, engineering, construction, operations, and maintenance teams to maintain shared understanding, aligned goals, and unified decision makingIdentify and monitor project risks, dependencies, resource constraints, and emerging issues, supporting proactive coordination and continuity across teamsMitigate delays, compliance challenges, and safety concerns through organized task sequencing, timely communication, and active oversightTrack and report progress across infrastructure projects using coordinated documentation, schedule updates, and clear communication channels to ensure transparency and alignment with departmental prioritiesCollaborate closely with operations and maintenance staff to integrate field knowledge, asset conditions, and operational priorities into project sequencing, design adjustments, and coordination effortsEnsure project planning incorporates whole property needs—including operational feasibility, maintenance implications, environmental compatibility, and long-term stewardship goals—through interdisciplinary collaboration and structured coordination practices Scoping, Contract, and Consultant Management Conduct site assessments, develop project scopes, prepare cost estimates, and coordinate input from interdisciplinary internal teams and external partnersIntegrate projects into workgroup and department wide planning cycles, aligning timelines and resource needsLead procurement processes, prepare RFPs, support contract negotiation, and coordinate contract reviewsOversee consultant and contractor performance to ensure timely delivery and adherence to construction and engineering specificationsProvide quality assurance and quality control (QA/QC) for design plans, engineering drawings, construction documents, and technical submissions Permitting and Regulatory Compliance Manage federal, state, and county permitting processes, including 1041s, CLOMRs, 404 permits, floodplain permits, and other regulatory requirements related to infrastructure and construction workMaintain thorough documentation for permitting, environmental compliance, safety, procurement, and risk managementCoordinate with permitting agencies to ensure timely responses and clear communication Partner Coordination Coordinate with external partners, including municipalities, county departments, regional organizations, federal agencies, utilities, and funding partners involved in construction, engineering, and infrastructure initiatives Maintain proactive communication with partners to align timelines, expectations, permitting needs, and project deliverables Represent the department in multi-agency project meetings, technical working groups, and regional planning efforts Integrate partner requirements, funding constraints, and collaborative opportunities into the planning and sequencing of construction and infrastructure projects Additional Responsibilities Performs related work, as requiredMay be reassigned during emergency situations Required Qualifications PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team. Education & Experience Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of: 7 (seven) years of combined education and experience which can include education in construction management, architecture, planning, engineering, environmental science, ecology, natural resource management or related environmental fields and experience related to project coordination and project management. Driver's License Applicants must have a valid driver's license and a clean driving recordFor more information regarding a clean driving record, please click here. Background Check A job offer is contingent on passing a background investigation Pre-employment Physical Candidates for this position will be required to successfully complete a pre-employment physical Supplemental Information Preferred Qualifications Construction Management degree or certificate in good standing from the Project Management Institute5 or more years working as a project coordinator or project manager in federal, state or local municipal government settingExperience coordinating construction, habitat restoration, trail, and facility improvement projects, supporting teams through structured planning, scheduling, and organized information flowExperienced in building and updating project schedules, tracking milestones, monitoring dependencies, and supporting teams in meeting deadlinesExperience working in parks, open spaces, trails, conservation areas, or similar outdoor settingsExperience in natural resource management, environmental fieldwork, ecological restoration, or park and open space operationsCompetence with project management tools (MS Project, Trello, Smartsheet)GIS familiarity Knowledge, Skills, & Abilities Knowledge of basic construction principles, procedures, tools, and materials utilized in civil and building projectsKnowledge of nature-based design principles, low-impact development approaches, ecological restoration techniques, and environmentally sustainable construction practicesUnderstanding of holistic property management concepts, including the relationship between planning, operations, maintenance, and long-term land stewardshipSkill in reading and interpreting architectural/civil plans and specificationsSkills in contract writing and oversight, project management, bid administration, and closeout documentationAbility to make computations and calculations using computers and standard software including asset management softwareKnowledge of hazards and safety precautions common to park infrastructure construction and maintenanceAbility to manage multiple tasks, maintain documentation accuracy, adapt to changing priorities and meet deadlinesAbility work effectively with employees, contractors, agencies, and the publicAbility to lead small teams on site and review contractor workKnowledge of Diversity, Equity and Inclusion principles and their application in public service and team environmentsSkilled at bringing together interdisciplinary contributors and facilitating smooth collaboration among design, engineering, operations, maintenance, and field staffProficient in developing agendas, creating timelines, organizing meetings, and keeping communication clear and consistent across diverse workgroupsStrong familiarity with project documentation, including organizing records, preparing tracking tools, supporting budget needs, and maintaining clarity around scoping and sequencingAdept at translating technical information for varied audiences and helping maintain alignment as projects move from planning through implementationComfortable coordinating with contractors, consultants, agencies, and external partners to synchronize expectations, timelines, and permitting requirementsSkilled at recognizing emerging risks, identifying resource constraints, and supporting proactive problem solving to maintain forward momentum across project teamsComfort working with field staff, contractors, and community partnersExposure to permitting processes, environmental compliance, procurement, or contract administrationAbility to track deadlines, manage paperwork, and interface with multiple departmentsExperience communicating with the public, writing clear updates or reports, and coordinating between different teamsComfort interacting with volunteers, partner organizations, or local government stakeholdersFamiliarity with evaluating low-impact design alternatives, nature-based infrastructure approaches, and environmentally sensitive construction methodsStrong general office software skillsOrganized, detail-oriented, comfortable juggling tasksAble to work both in the office and occasionally in the field Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law. Benefits As well as offering competitive pay and a caring work environment, Boulder County offers employees an array of benefits. For all FTE and Term employees, we provide: Outstanding options of comprehensive health plans that include vision and dental coverage. Information can be found HERE.Additional Benefits include (Download PDF reader)Family-forming benefits- infertility treatment, adoption and surrogacy reimbursements12 weeks Paid Caregiver leaveBreast feeding friendly-work environmentInfants-at-work policyAccess to LifeMart and Benefits Hub discount hub, including discounts on childcare centers, event tickets, travel and more!Access to a nationally-recognized wellness programEmployee Assistance ProgramPERA 401kSocial Security retirement plansAdditional Life and Disability InsuranceCritical Illness and Accidental InsuranceCounty-paid tuition assistanceEligible for PSLF- Public Service Loan Forgiveness Free EcoPassHospital IndemnityID Theft ProtectionPet Insurance8 Hours of Paid Public Service LeaveGenerous paid time offHolidaysNew Year's Day Martin Luther King's Birthday JanuaryPresidents' Day Memorial Day Juneteenth Independence Day Labor DayIndigenous People's DayGeneral Election Day November (first Tuesday after the first Monday, even years)Veterans' Day Thanksgiving Day NovemberFriday after Thanksgiving*Christmas Eve- ½ day (full day off depends on day of the week)Christmas Day New Year’s Eve- ½ day (full day off depends on day of the week)Vacation**80-hour bank of vacation at the time of hireEight hours of vacation per month for the first year of continuous service, then accrue twelve hours of vacation per month after the first year of continuous service.Medical**Eight hours of medical leave for each month employed.PERA- The County and all employees pay into both Social Security and PERAEmployer contribution to Social Security: 7.65% of salaryEmployer contribution to PERA (Local Government Division- most county employees: 15.80%The District Attorney’s Office observe Francis Xavier Cabrini Day on the first Monday in October and omit the Friday after ThanksgivingVacation and Medical leave are based off of full time FTE accruals. Part-time FTE/term employees accrue leave based on the percentage of time they work. 01 Do you have a valid driver's license and clean driving record? (Required) YesNo 02 Please describe how you meet the minimum requirement of 7 (seven) years of combined education and experience. 03 Can you walk me through a complex project you coordinated from start to finish? What role did you play, and what challenges did you encounter? 04 When managing multiple projects, how do you prioritize tasks and allocate time? 05 Tell me about a time you had to bring a stalled project back on track. What steps did you take? 06 Describe a time you navigated conflicting stakeholder priorities. What was your strategy? 07 Parks departments often balance recreation, conservation, and public access. How do you approach decision-making when those priorities conflict? 08 What does diversity mean to you? 09 Provide brief detail, if any, about your experience and expertise working with issues around cultural responsiveness, diversity, inclusion, and equity., What educational, volunteer, and life experiences demonstrate your ability to contribute to Boulder County's goals of achieving racial equity and social justice? Required Question Employer Boulder County Address 2025 14th Street Boulder, Colorado, 80302 Phone 303-441-3525 Website http://www.bouldercounty.org