Special Projects and Administrative Manager

About the role

The Position Under the general direction of a Department Director or designee, the incumbent is responsible for performing a variety of highly responsible technical, professional and administrative duties including, but not limited to, project management, grants management, maintaining accreditation, budget management, supervision of administrative staff and creation of customer relationship management tools.

Responsibilities

• Plans, prepares and oversees the coordination of the department’s annual budget for Director’s review and compilation of final budget reports.
• Manages and supervises administrative staff.
• Serves as the Software Administrator providing departmental management software solutions to update information for customers, facilities, programs and fee schedules; Handles troubleshooting and training.
• Serves as a liaison to the City’s Information Technology Department, computer hardware manufacturer(s) and software developer; Verifies corrective action is taken as needed.
• Organizes and schedules maintenance, upgrades, back-ups and restoration of data with minimum disruption to operations.
• Compiles department’s annual reports, strategic plan, master plan and department financial projections.
• Implements and administers the department’s special projects, land and resource management plans; master plan, strategic plan, operations plans, accreditation, administrative policies and others as required; manages annual rehabilitation projects on City-owned property, facilities, right-of-ways and others as determined.
• Manages the department’s contracts.
• Presents department and project information at community association and public meetings.
• Collaborates with other agencies and community organizations.
• Establishes and maintains a resources library of grants, legislative initiatives, annual compilations, strategic and land management plans.
• Prepares performance reports for annual evaluation; prepares and submits contracts, management plans and progress reports as required.
• Attends joint venture meetings, proposal meetings and community forums or other initiatives.
• Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Maintains effective and professional relationships with work colleagues, supervisors and managers.
• Performs related work as required for this position description only.

  Qualifications

  • Bachelor’s Degree in Public Administration, Business, English, or related field from an accredited four year college or university, supplemented by at least three (3) years experience involving technical level work in project management to include preparing, administering and managing grants and/or special projects.
  • Preferred: Master’s Degree in Public Administration, Business, English, or related field from an accredited four year college or university.
  • Five (5) years experience in preparing, administering and managing grants and/or special projects.
  • National Grants Professional Certification (GPC).
  • Project Management Professional Certification (PMP).