Special Events Manager, Escapade

The Position

We are seeking an organized, detail-oriented, and community-driven Special Events Manager to lead the planning, coordination, and execution of large events such as Escapade. This role is responsible for overseeing all aspects of those event operations, from site selection and budgeting to staffing, logistics, programming, sponsorships, and onsite execution.

This position plays a critical role in delivering a high-quality experience for attendees, exhibitors, sponsors, entertainers, and volunteers while ensuring Escapade continues to evolve and improve year after year.

The ideal candidate thrives in a collaborative environment, enjoys managing complex projects, communicates effectively with a wide variety of stakeholders, and is passionate about creating memorable community experiences for RVers.

Skills & Experience

• Event & Operational Experience: You have experience coordinating events, managing logistics, creating schedules, and balancing priorities in fast-paced environments. Budgeting and vendor coordination experience are strongly preferred.
• Organized & Detail-Oriented: You are highly organized and capable of managing multiple moving pieces simultaneously. You pay close attention to details and take pride in delivering polished, high-quality work.
• Strong Communicator: You enjoy working with people and communicate effectively across a variety of channels and audiences, including staff, volunteers, members, vendors, sponsors, and leadership.
• Collaborative & Self-Motivated: You work well independently while also thriving in a collaborative, team-oriented environment. You proactively solve problems, adapt quickly, and maintain a positive attitude under pressure.
• Technologically Comfortable: You are comfortable using common office software and digital tools, including spreadsheets, word processing software, email systems, presentation tools, AI, and project management platforms.

Key Responsibilities

• Event Planning & Execution
• Lead the planning, coordination, and execution of all Escapade activities before, during, and after each event.
• Develop and maintain detailed timelines, operational plans, and event processes to ensure smooth execution.
• Oversee day-to-day activities of Escapade functional staff, volunteers, and supporting teams.
• Review and approve Escapade programming, schedules, and materials with strong attention to detail and attendee experience.
• Site Selection & Vendor Management
• Research, evaluate, and recommend future Escapade locations for approval by leadership.
• Negotiate contracts, event dates, and venue agreements in partnership with leadership.
• Build and maintain relationships with venues, vendors, sponsors, exhibitors, and outside partners.
• Budgeting & Financial Oversight
• Develop and manage Escapade budgets and expense tracking.
• Ensure all event-related financial records are accurate, organized, and submitted appropriately to the bookkeeping department.
• Partner with leadership to establish pricing structures for attendees, exhibitors, sponsors, guests, and walk-in participants.
• Sponsorships & Cross-Functional Collaboration
• Work closely with marketing and advertising teams to secure sponsorships, door prize donations, and exhibitor participation.
• Collaborate with design and creative teams on Escapade branding, logos, signage, and promotional materials while ensuring proper brand usage.
• Cook up with internal departments to align communications, registration processes, logistics, and attendee support.
• Continuous Improvement
• Evaluate each Escapade event and identify opportunities to improve attendee experience, operational efficiency, and overall event success.
• Gather feedback, analyze outcomes, and implement enhancements for future events.
• Help establish scalable systems and processes that support long-term event growth.

Compensation

Pay will be based on experience but ranges from $50k to $55k.

Benefits

• Remote work
• Paid time off
• Health, dental, and vision insurance
• 401(k)
• Paid holidays
• A supportive team environment with A+ team members

Timing

We are looking to fill this position as soon as we find the right candidate!

This is a remote position open to candidates located within the United States, excluding California, Alaska, Hawaii, and U.S. territories.