Special Events Coordinator-ESPN

About the role

The Corporate Real Estate Operations group is responsible for day-to-day facilities and operations management of owned and leased facilities to ensure business is conducted in a clean, safe, and efficient work environment and that the value of Company physical assets is protected and enhanced.

Reports to the Client Services Manager.

Responsibilities

• Provides coordination support for booking of conference rooms, meeting spaces, common areas or multipurpose venues for event related activities on the Bristol ESPN Campus.
• Monitors and responds daily to the Campus Events shared email inbox, ensuring timely and professional responses to client inquiries.
• Supports event logistics in collaboration with the Client Services Manager, ensuring all operational details are executed smoothly.
• Performs a variety of administrative, clerical, and semi-technical tasks related to event planning and execution.
• Partners with trades, janitorial, risk management, and fire life safety teams to ensure comprehensive support for events.
• Works closely with ESPN Global Security for parking arrangements, guest lists, and identification-related items.
• Maintains and updates guidelines and policies for amenity spaces, ensuring consistent adherence across all events.
• Provides onsite supervision during events, as needed, serving as a representative of the Corporate Real Estate Operations, Client Services team.
• Coordinates all aspects of CRE support for Bristol production shoots outside of studio spaces and special client visits.
• Creates internal communication messages for campus events and production shoots.
• Utilizes AutoCAD, Adobe, or other software tools to design and produce event layouts and visual materials.
• Creates temporary signage requests to help promote initiatives, reserve locations, or for campus event and production shoot-related needs.
• Ensures all events comply with TWDC directives, safety protocols, legal policies, and risk management policies.

Requirements

• High School diploma or equivalent experience.
• Proficient with Microsoft Office programs.
• Excellent organizational, communication, and multi-tasking skills.
• Must be a team player and have a positive attitude.
• Ability to remain calm under pressure and maintain a customer-service mindset.
• Strong verbal and written communication skills.

Qualifications

• Bachelor’s Degree in hospitality, communications, or applicable field or equivalent experience (preferred).
• 2 or more years of event and conference planning experience (preferred).
• Hospitality work experience (preferred).
• Working knowledge of OSHA, NFPA safety, and life safety standards (preferred).
• Familiarity with utilizing AutoCAD, Adobe, or Service Now software platforms (preferred).

Pay

The hiring range for this position in Connecticut is $49,200.00 to $66,000.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.