Special Events Coordinator

About the role

L’Alliance New York is seeking a Special Events Coordinator to join its passionate team. Reporting to the Special Events Manager, the Coordinator will support the Special Events team in coordinating the planning, content, and logistics of L’Alliance New York’s special events in support of the Development Department’s mission to raise funds and cultivate relationships with patrons.

Responsibilities

• Assist the Special Events team with the following events: Gala de L’Alliance New York, Members Holiday Party, Art de Vivre Benefit, Bastille Day Street Fair, L’Art du Vin series, Young Patrons Printemps Party, Corporate Members Party, and others as assigned.
• Brainstorm and assist with creating presentations and communication materials for events and special projects.
• Research and track auction donations.
• Support relationships with auction donors and winners before and after events.
• Manage the prospect list of potential partners and solicitation outreach.
• Manage guest lists and coordinate the preparation of materials for seated events.
• Create an effective project management system to oversee the end-to-end event process from planning through delivery.
• Support on-site event execution and coordination, including handling logistics, managing event lists, and working with external vendors.
• Remain flexible to support the Special Events team, including occasional evenings and weekends as needed.

Qualifications

• Must hold valid U.S. work authorization.
• Previous experience in event coordination, administration, or a similar support role is required.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Strong organizational and problem-solving skills.
• Proven ability to work both independently and collaboratively within a team.
• Comfort working with administrative systems and maintaining accurate documentation.