Special Events Coordinator

About the role

A leading international law firm is seeking a Special Events Coordinator to help shape and execute high-impact events that reflect its dynamic culture and global reach. Known for its commitment to excellence, innovation, and public service, the firm fosters a collaborative environment where creativity and precision thrive. The role offers the opportunity to work closely with cross-functional teams to deliver memorable experiences that engage clients, attorneys, and staff.

Who You Are

• You have least a year of professional events experience, and a bachelor's degree or equivalent experience
• Skilled at managing multiple projects in a fast-paced setting
• Experienced in both virtual and in-person event coordination
• Familiar with tools like Zoom, Cvent, and CRM platforms
• Clear communicator with strong organizational instincts
• Willing to travel and work flexible hours when needed

What You'll Do

• Track RSVPs and use targeted outreach to boost attendance
• Collaborate with internal teams to ensure smooth event delivery
• Build registration sites and mobile apps for retreats and summits
• Support setup and breakdown of exhibit booths at conferences
• Create and manage event communications and invitations
• Prepare onsite materials like signage and name badges
• Source and negotiate with venues and vendors
• Analyze event performance and attendee feedback
• Manage inventory of branded gifts and promotional items

What Success Looks Like

• Events run smoothly, meet goals, and stay within budget
• Attendee engagement is strong with positive feedback
• Teams feel supported and aligned throughout planning
• Communications are timely, polished, and effective
• Vendor relationships are reliable and productive
• Event data informs future improvements

Pay

$60,000 – 70,000 annually, based on experience

Location

New York, NY – Hybrid