Special Events Coordinator

About the role

The Special Events Coordinator plans, organizes, and executes a variety of events, programs, and activities in support of the department or college. This position provides administrative, operational, and communication support to ensure the successful delivery of events that advance departmental goals and strengthen engagement with students, faculty, staff, alumni, and community partners.

Responsibilities

• Plan, organize, and execute special events and programs.
• Coordinate and implement departmental, college, or school-wide events such as orientations, commencements, conferences, receptions, donor and alumni events, and celebrations.
• Ensure all logistical details including scheduling, catering, setup, and vendor coordination are managed effectively.
• Provide administrative and operational support: assist with general office operations, including purchasing, travel arrangements, reimbursements, room reservations, and document processing; maintain records, forms, and reports related to event and office operations.
• Manage communication, marketing, and promotional efforts: prepare and distribute promotional materials, digital content, and event communications; coordinate postings on websites, newsletters, and social media platforms to promote events and college initiatives.
• Support leadership and departmental initiatives: assist deans, directors, or administrative supervisors with projects, calendars, meetings, and event-related tasks; provide input on planning, evaluation, and continuous improvement of event and program activities.
• Community and campus engagement: develop and sustain relationships with faculty, staff, students, and external partners; coordinate community outreach and engagement activities to strengthen university and departmental connections.
• Perform other duties as assigned.

Requirements

Bachelor’s degree in business administration, hospitality, or a related degree and a minimum of two (2) years of experience in event planning and administrative support in a university or academic setting; or six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

Bachelor’s degree in communications, marketing, or event management and four (4) years of related experience, preferably in a higher education setting or eight (8) years of an equivalent combination of education and experience.

Skills

• Strong organizational and time management skills.
• Effective written and verbal communication.
• Ability to plan and coordinate multiple events.
• Proficiency in Microsoft Office and standard office systems.
• Ability to work independently and collaboratively in a fast-paced environment.

Schedule

Monday through Friday; 8:00am through 5:00pm

Benefits

Position is benefit eligible: Yes. We are proud to offer a comprehensive benefits package to our employees at the University. https://www.uta.edu/hr/employee-benefits