Special Events Coordinator
Benefits
- Health insurance
- Opportunity for advancement
- Paid time off
- Parental leave
- Relocation bonus
- Training & development
- Vision insurance
- Wellness resources
- 401(k)
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Donation matching
- Employee discounts
- Flexible schedule
- Tuition assistance
About the role
Nestled in the heart of Temecula Wine Country, South Coast Winery Resort & Spa is a premier destination for wine country hospitality, events, celebrations, and unforgettable guest experiences. We are seeking a Special Events Coordinator to join our team and help bring exceptional events to life. The Special Events Coordinator plans, coordinates, promotes, and executes special events at South Coast Winery Resort & Spa. This position works closely with Marketing, Sales, Catering, resort departments, vendors, clients, and community partners to ensure each event is organized, memorable, and delivered with a high level of service. The ideal candidate is highly organized, detail-oriented, proactive, and passionate about hospitality and creating exceptional guest experiences.
Responsibilities
- Plan and coordinate event timelines, deadlines, logistics, staffing, and event requirements.
- Collaborate with internal departments to develop event programs, schedules, speakers, vendors, and participant needs.
- Serve as an on-site event representative, directing staff and outside vendors and resolving issues as they arise.
- Coordinate event setup, registration, attendee tracking, presentations, materials, equipment, and post-event evaluations.
- Work closely with Sales, Catering, Marketing, and resort leadership to ensure seamless event execution.
- Coordinate catering, meeting space, audiovisual equipment, and other operational requirements.
- Develop event budgets and cost estimates, track spending, and monitor adherence to established budgets.
- Conduct property tours and interact with prospective clients and event customers.
- Support the development and implementation of event planning procedures and processes.
- Coordinate talent, including musicians, bands, DJs, speakers, vendors, and other event participants.
- Assist with event invitations, RSVP lists, registration materials, presentations, and promotional collateral.
- Create and coordinate event e-blasts and social media promotional drivers in partnership with Marketing.
- Provide event information and updates for website promotion and ensure event information remains current.
- Help promote South Coast Winery Resort & Spa and Carter Estate Winery & Resort within the local community.
- Coordinate follow-up communications with clients, speakers, vendors, sponsors, and volunteers.
- Maintain the resort's event calendar and coordinate special meetings.
- Stay informed on hospitality and event-industry trends and incorporate relevant information into event planning.
- Represent the resort at outside functions as needed.
- Perform other duties as assigned by the Marketing Manager.