Special Events Coordinator

Description The Parks Activation team is seeking an experienced Special Events Coordinator to help support special events, festivals and programs throughout Montgomery County at our Gaithersburg, MD office. The Special Events Coordinator is responsible for assisting with the development, planning, coordination and implementation of a wide variety of public events and programs, including festivals, concerts, community celebrations, outdoor recreation activities and art performances. Working as part of the Parks Activation team, this position coordinates event logistics, event content, budget management, and works closely with performers, vendors, volunteers, community partners, and internals partners to ensure successful event delivery. The coordinator helps oversee event planning from concept through execution, including developing event timelines, supporting marketing and outreach, web support, coordinating staffing, and maintaining accurate program records. Montgomery Parks is an award-winning park system and part of The Maryland-National Capital Park and Planning Commission (M-NCPPC). Supported by more than 1,000 dedicated employees, we care for 416 parks, including trails, and natural spaces across Montgomery County, with team members working in a wide range of roles including park operations, public programs, park planning, public safety, and administration. Our work is visible in everyday moments, from safe, well-maintained trails to welcoming parks and community programs. Careers with Montgomery Parks offer purpose, stability, and the opportunity to make a visible, lasting impact where people live, work, and connect. DIVERSITY STATEMENT: Montgomery County Department of Parks believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success. Montgomery County Parks does not make hiring decisions on the basis of race, ethnicity, national origin, gender, gender identity, sexual orientation, age, disability, religion, political affiliation, ideology or status as a Veteran. For more information about the Seasonal Hiring process and application status for Montgomery County, please contact mcp-parkscareers@montgomeryparks.org. Examples of Important Duties Coordinates and implements special events and programsIdentifies, hires, coordinates, and contracts with various entertainers and performance groupsCoordinates appropriate permits, licenses, and approvals during event planning processAssists with logistics for events including site supervision, staffing and volunteersAssists with establishing marketing and outreach needs and web updatesServe as liaison with performers, vendors, community partners, volunteers and event staffManage charges and expenditures related to programmingLead onsite event execution including set-up, event management, and breakdownAssist in preparing event budgetsRoutes contracts, creates purchase orders and processes paymentsManages special projects as assigned Minimum Qualifications Preferred Qualifications Experience planning special events, programs, and outdoors classesKnowledge of event logistics including timelines, staffing and on-site operationsExperience working with event equipment such as sound, lights, staging, tenting, and event infrastructureExperience working with diverse communities and community partners Working Conditions Ability to lift up to 50 lbs.Ability to stand for at least two hours at a time.Tolerance for working in various weather conditions, including heat, rain, humidity, and cold. Minimum Qualifications Ability to work evenings and weekendsApplicants must be at least 18 years or olderMust possess a valid Maryland Driver’s License Supplemental Information May be subject to medical, drug and alcohol testing. This position is not eligible for benefits.A background investigation will be completed prior to hire.20-30 hours/week. The position requires weekend and evening availability according to the event schedule. The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor. Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1) M-NCPPC will make all efforts to reasonably accommodate you.