Special Events Coordinator

About the role

The Special Events Coordinator supports the planning, coordination, and execution of Ibero’s signature fundraising events and provides event-related support to major initiatives across Ibero’s Programs, Social Enterprises, Subsidiaries, and Affiliates.

Responsibilities

• Serves as the primary logistical and coordination support for signature event committees, as designated by the Sr Director of Development.
• Recruits and leads multiple volunteer committees.
• Aids in committee communications, meeting scheduling, follow-up items, and task tracking to ensure timely execution of event-related responsibilities.
• Balances multiple event committees for multiple events in the calendar year.
• Sets up and breaks down event venues, coordinates vendors, and manages on-site logistics.
• Supports major events hosted by other Programs, Social Enterprises, Subsidiaries, and Affiliates of Ibero, as assigned.
• Works in partnership with the Marketing Coordinator to build and maintain an ongoing, organized library of updated photos from Ibero’s Programs, Social Enterprises, Subsidiaries, and Affiliates for marketing and stewardship use.
• Coordinates with the Administrative Assistant to ensure accurate and timely donor acknowledgement and recording following events, in accordance with timelines and standards set by the Sr Director of Development.
• Maintains clear communication with supervisors regarding event timelines, challenges, and support needs.
• Represents Ibero professionally at events and community activities.
• Performs other duties as assigned by the Sr Director of Development in alignment with departmental goals.

Requirements

• Bachelor's degree in Marketing, Communication, Management, or Liberal Arts.
• Two years' experience in event management or project management field.
• Bilingual in English and Spanish (preferred).