Special Events Associate- Hybrid

About the role

Volunteers of America–Greater New York (VOA–Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs, we support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays. This hybrid role reports to the Manager, Special Events and assists with the coordination, planning, and execution of a diverse range of internal and external events, as well as securing and managing in-kind donations from corporate and community partners.

Responsibilities

• Assist with the Annual Gala, Shared Value Awards (employee celebrations and recognition), monthly employee engagement events, Board of Directors Holiday Party, Annual Domestic Violence Symposium, and other policy conferences or development events.
• Support the preparation of event materials including briefing documents for distribution and fact sheets for Executive Leadership.
• Assist with venue research, selection, and coordination for large- and small-scale events throughout the year for employee engagement opportunities, sporting events, volunteer initiatives, and donor cultivation events.
• Communicate with vendors, venues, and volunteers as needed.
• Maintain accurate attendee records, RSVP tracking, and post-event data collection for reporting.
• Process event-related invoices and billing for venues, catering, décor, and other event vendors; handle contract administration post-event to ensure timely reconciliation efforts.
• Coordinate donation pick-ups and deliveries, ensuring the efficient use of resources across program sites.
• Provide on-site event support, including occasional evenings and weekends as needed.
• Perform other related duties as requested.

Requirements

• Bachelor’s Degree required.
• 2+ years of professional experience in event planning, fundraising operations, project management, or a related capacity; familiarity with the nonprofit sector a plus.
• Experience with Raiser’s Edge or other donor databases.
• Flexibility, creativity, and the ability to multitask.
• Capable of building relationships with donors, volunteers, and program teams.

Benefits

Full-time employees enjoy:

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday
• And much more

Learn more about our staff and culture.