SPEAKS Program Analyst

About the role

The SPEAKS Program Analyst supports the SPEAKS Program in the Department of Communicative Disorders & Sciences. They provide analyst support services to the Program Director, Department Chair, faculty, and students for the M.S. Speech Language Pathology program.

Responsibilities

• Manage the annual budget allocation in PACE funding and annual role forwards.
• Project annual program budget based on analysis of enrollment and past and projected expenditures.
• Analyze fiscal needs and performance, set budget and allocations, and administer accounts for program; produce monthly reports for the program director.
• Develop and maintain detailed budget records and spreadsheets on all departmental accounts, and reconcile monthly to CFS (Common Financial System), Data Warehouse; develop and maintain automated systems as appropriate.
• Run monthly budget reports - LCD, Account period Paid, Monthly Paycheck Report, Setup audit, Job Period Paid.
• Compile and analyze department expenditure data and respond to budget inquiries and related problems in order to provide assistance in resolving budget issues.
• Reconcile department allocations, IFTs, special funding, and budgets with DRO.
• Track and project salaries for faculty, staff and student workers across each fiscal year.
• Manage financial transactions, Pcard, and GoCard through Concur, CSUBuy, FTS, and all financial services.
• Serve as a liaison to other campus entities: Office of Academic Innovation and Online Initiatives, Faculty Services, University Personnel, Registrar’s Office, Financial Aid, Bursar’s Office, ABSO, and Tower/Research Foundations.

Requirements

• Thorough detailed knowledge of methods, procedures, operations, and department, college, and university policies and infrastructure.
• Thorough knowledge of software applications and office systems; word processing, spreadsheet, database management, technology, and other relevant systems.
• Strong oral and written communication skills.
• Able to handle multiple work priorities, organize and plan work and projects.
• Able to perform accurately in a detailed work environment independently as well as in coordination with other office staff.
• Able to analyze operations and procedures and recommend and evaluate proposed solutions.
• Able to understand problems from a multi-faceted perspective and anticipate challenges of office administration in other areas of workflow.
• Able to perform basic financial math, track financial data, and evaluate status of finances in coordination with department admin.
• Able to quickly learn and apply a variety of state, federal, CSU and SJSU policies and procedures.
• Able to maintain confidentiality and appropriately handle sensitive communications with students, faculty, staff, visitors, and other entities on campus and in the community.
• Able to compose and appropriately format correspondence and email; English grammar, business writing, punctuation and spelling.
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices.

Qualifications

• A bachelor's degree and/or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.