Speaker Operations Manager

About the role

The Speaker Logistics Manager supports a portfolio of national cybersecurity events including Identiverse, InfoSec World, and MSSP Alert Live. The role involves managing speaker logistics, from onboarding to on-site support, ensuring a seamless experience.

Responsibilities

• Own end-to-end speaker logistics for events, including onboarding, communication, travel coordination, and on-site support
• Serve as the primary point of contact for speakers, ensuring a high-quality, professional experience from confirmation through post-event follow-up
• Coordinate travel arrangements (flights, hotels, ground transportation) in alignment with budget and company policies
• Manage speaker schedules, session details, and rehearsal timelines to ensure smooth program execution
• Partner cross-functionally with programming, marketing, production, and operations teams to align on speaker needs and event requirements
• Track and maintain accurate speaker records, contracts, bios, headshots, and presentation materials
• Ensure timely collection and review of speaker deliverables (presentations, AV needs, special requests)
• Anticipate and resolve logistical issues proactively, both pre-event and on-site
• Support on-site execution, including speaker check-in, green room management, and session transitions
• Maintain budgets related to speaker travel and logistics, identifying cost efficiencies where possible
• Continuously improve speaker processes, tools, and communications to enhance efficiency and experience

Qualifications

• 3 years+ of experience in event operations, conference production, speaker management, or a related field
• Proven experience supporting logistics for multi-speaker programs, ideally within B2B or large-scale conferences
• Demonstrated ability to manage multiple projects and deadlines in a fast-paced environment
• Strong organizational skills with high attention to detail and follow-through
• Self-motivated, strategic thinker with a collaborative, solution-oriented approach
• Experience in Swoogo and Sessionboard is a plus
• Exceptional organizational, project, and time management skills with a strong attention to detail
• Proficiency in the MS Office suite (Word, Excel and Power Point)
• Knowledge of and interest in information security markets desired
• Strong oral and written communication skills, and executive presence
• Able to lift up to 20 lbs
• Able to travel periodically throughout the year to support onsite events operations