Speaker Bureau Manager

About the role

Fingerpaint Medical helps pharmaceutical and biotech companies communicate complex scientific data effectively, enabling healthcare providers to make informed decisions that advance patient care. Our targeted educational programs and strategic communications support product adoption and drive commercial success in competitive therapeutic areas.

We are seeking a highly motivated and talented Speaker Bureau Manager to oversee the day-to-day operations of client speaker bureaus and assist the Director as a key liaison between the client and our team. The ideal candidate will mentor speaker bureau coordinators, manage meeting logistics, and ensure compliance with industry standards.

Responsibilities

• Monitor program workloads of Speaker Bureau Coordinators, perform weekly program audits, and manage attendance, time sheets, and time-off requests.
• Hold weekly team updates to address questions, concerns, and workload; provide ongoing coaching, assistance, and guidance to team members.
• Set up weekly status calls with clients, create tailored agendas, and run reports for clients and supervisors on a weekly or as-needed basis.
• Troubleshoot operational issues with field sales, sales management, and other client members regarding the speaker portal and day-to-day bureau operations.
• Ensure strict adherence to state and federal compliance guidelines while overseeing speaker contracting, financial budgeting, and reconciliation.
• Administer performance reviews, assist with hiring and training of new coordinators, and manage/participate in the after-hours phone support rotation.

Requirements

• Bachelor’s degree preferred.
• Demonstrated experience in all aspects of meeting management within the medical/pharmaceutical industry (including site selection, restaurant contracts, F&B details, travel, destination services, database management, budgeting, and reconciliation).
• Deep familiarity with state and federal compliance guidelines relevant to speaker bureaus and healthcare provider (HCP) interactions.
• Exceptional organizational, communication, and multitasking skills with the ability to handle multiple projects simultaneously.
• Strong leadership and people management capabilities to effectively supervise and mentor Direct Reports (Speaker Bureau Coordinators).
• Proficiency in Microsoft Office Suite (Excel, MS Word, Access) and web navigation.
• Flexibility to travel and attend meetings onsite if requested by the client.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply unless they meet every qualification. If you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway—you may be the right candidate for this or another opportunity.