Spare Parts Associate 1

About the role

The Spare Parts 1 role organizes and maintains the inventory of spare parts for the site. This role assists with submitting orders to replenish inventory, enters new inventory within the computerized maintenance management system (CMMS) and processes vendor warranties. Additionally, this role partners with internal and external teams to audit inventory and invoices, ensure departments receive accurate parts, and coordinate timely delivery.

Responsibilities

• Organizes inventory of spare parts and equipment used in the manufacturing and maintenance of pharmaceutical products
• Sets up new inventory within the computerized maintenance management system (CMMS)
• Analyzes inventory levels and makes recommendations to ensure adequate availability of spare parts
• Maintains accurate records of inventory levels, motor rotations, stockouts, obsoletion, total inventory counts, transactions, and costs using an inventory management software or other relevant systems
• Assists with submitting parts orders to replenish inventory, as needed
• Assists with performing receipt inspection and stocking of maintenance spare parts
• Issues and receives inventory items from CMMS and documents any changes
• Assists with preparing kits in advance of spare parts and tools for maintenance activities
• Assists Finance by conducting audits and inspections of inventory and invoice resolution
• Generates reports from CMMS, as needed
• Implements processes and procedures to improve efficiency and effectiveness and to support cost saving initiatives of spare parts management
• Coordinates with vendors and suppliers to ensure timely delivery of spare parts and equipment, as directed
• Responds to order placement, customer phone inquiries regarding pricing and availability, equipment warranty status, parts tracking, and proof of deliveries
• Assists with processing vendor warranty returns and claims
• Operates an industrial forklift to pick up, move, place, and position materials
• Collaborates with other departments (e.g., production, maintenance, and engineering) to assess spare parts needs and requirements
• Other duties, as assigned

Requirements

• High School Diploma/GED with 4 years of warehouse, inventory management, or supply chain experience
• Experience with Microsoft Office or other computer software programs

Qualifications

• Associate degree in Logistics, Supply Chain Management, Business Administration, or a related field
• 5+ years of warehouse, inventory management, supply chain experience in a similar role in the pharmaceutical industry

Skills

• Effective communication, both written and oral
• Ability to work in a teamwork environment
• Problem-solving and time management skills
• Detail-oriented
• Ability to adapt to new processes, technologies, inventory changes and demands
• Exceptional customer service skills
• Knowledge of CMMS
• Ability to use a hoist or crane, and power tools