Sourcing Specialist II - Financial Operations

About the Role

The Sourcing Specialist II will be responsible for reviewing and executing routine procurement documents (PO’s, SPO’s, RQs) for an assigned group of spend categories, meeting with departmental customers to assess their needs, and sharing sourcing-related agreements and supplier relationships to facilitate issue resolution and improve the purchasing experience. This role maintains a customer-centric, supportive, and collaborative purchasing environment.

Responsibilities

• Review requisitions, purchase orders, and procurement documentation to ensure compliance with MCW policies, IRS regulations, external requirements, and audit standards.
• Execute purchasing transactions and maintain accurate documentation for audit and compliance activities.
• Collaborate with departmental customers and suppliers to understand business requirements, identify sourcing solutions, and coordinate supplier demonstrations, presentations, and events.
• Support strategic sourcing initiatives, including developing and executing RFIs, RFPs, and RFQs; creating evaluation matrices; leading negotiations; and overseeing contract implementation.
• Communicate sourcing outcomes and contract awards to stakeholders.
• Participate in Supplier Business Reviews, providing customer feedback to ensure supplier alignment with MCW needs.
• Evaluate and administer cooperative purchasing agreements, conducting market and pricing analyses for competitive procurement decisions.
• Identify opportunities to standardize products, services, and supplier relationships in line with strategic sourcing objectives.
• Resolve supplier-related quality, service, pricing, and delivery issues on behalf of stakeholders.
• Develop and maintain expertise in MCW procurement policies to advise departments and ensure compliance.
• Assist in identifying and implementing process improvements to enhance purchasing efficiency and user experience.
• Promote awareness and utilization of approved contracts and preferred supplier agreements across MCW.
• Provide cross-functional support and backup coverage for the Purchasing and Sourcing team.
• Perform other duties as assigned.

Skills

• Strong critical thinking, analytical, and problem-solving skills.
• Excellent organizational and time-management skills, with the ability to prioritize and manage multiple projects.
• Proven ability to work independently, exercise sound judgment, and deliver high-quality results.
• Ability to build collaborative relationships with diverse stakeholders across departments and levels.
• Exceptional verbal and written communication skills, including active listening, influencing, and negotiation abilities.
• Confident presentation skills to engage departments, end users, suppliers, and leadership.

Qualifications

• Minimum Required Education: Bachelor’s Degree
• Minimum Required Experience: 5 years in purchasing/sourcing or analytics.
• Preferred Experience: 7-10 years in sourcing and purchasing initiatives, managing spend categories, supplier relationships, and departmental needs. Experience in higher education and decentralized/central-led environments is beneficial.

Sensory Acuity

Ability to detect and translate speech or other communication is required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Benefits

• Outstanding Healthcare Coverage, including Health, Vision, and Dental, with Flexible Spending options.
• 403B Retirement Package.
• Competitive Vacation and Paid Holidays.
• Tuition Reimbursement.
• Paid Parental Leave.
• Employee & Family Assistance Program (EFAP).
• Pet Insurance.
• On-campus Fitness Facility with onsite classes.
• Additional discounts on select cell phone plans, local fitness facilities, and Milwaukee recreation and entertainment.

For more information, visit our Benefits Overview or explore MCW Careers.

About MCW

At MCW, our endeavors are driven by our shared values: Caring, Collaborative, Curiosity, Inclusive, Integrity, and Respect. We are committed to fostering an inclusive environment that values diversity through merit-based processes and in alignment with all applicable laws. Embracing human differences is critical to our vision of a healthier world. For more information, visit our institutional website.

MCW is an Equal Opportunity Employer. We ensure equal educational opportunity, employment, and access to services without regard to race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. We do not tolerate harassment or retaliation based on protected characteristics.