Financial Operations Specialist (Program Specialist II)

NATURE AND VARIETY OF WORK

Work involves responsibility for performing moderately complex projects.
Work involves responsibility for utilizing professional accounting knowledge and skills.
Includes balancing accounts and preparing various regular and special accounting reports and extends at times to the development and installation of new or revised systems.
Includes collecting, organizing, maintaining, and analyzing data within the department, ensuring data accuracy and integrity by managing databases, performing data entry, cleaning, validation, and generating reports to support decision-making.
Is performed independently within established policies, procedures, and accounting techniques and is reviewed by superiors through conferences, reports, audits, and internal controls.

Review All Daily Financial Transactions

• Utilizes the Accela LUN (Land Use Navigator) program to review all daily financial transactions of the Department of Inspections and Permits.
• Ensures transactions are in the appropriate GL accounts and are accounted for in the Harbor financial system.
• Reconciles daily internet financial transactions, prepares appropriate reports, troubleshoots transactions when necessary, and prepares monthly journal entries.

Manage Refund/Release Program

• Manages large-scale permit refund/release program for Permit Center utilizing Oracle Harbor System and the Value Payment System.
• Tracks and analyzes departmental revenue, ensuring accurate reporting, identifying trends, preparing reports, and providing insights to improve financial performance.

Supervise Staff and Facilitate Communication

• Serves as the primary liaison between the Permit Center and Administration, facilitating communication and coordinating operational priorities.

Process Bond Releases and Transfer Documentation

• Processes bond releases and transfer of ownership documentation, ensuring accuracy and compliance with applicable regulations and procedures.

Reconcile and Disburse Fund Payments

• Reconciles and disburses Home Builder Guaranty Fund payments to the State of Maryland.

Coordinate Statistical Data

• Collaborates with department managers and supervisors to ensure data provided is relevant to the public.

End-of-Year Closing and Projections

• Compiles, analyzes, and enters departmental budget data, ensuring accuracy and compliance with established financial procedures.
• Processes end-of-year closing, as well as projections and estimations for future years.

Related Duties

• Performs related duties as required.

Knowledge, Abilities, And Skills

• Considerable knowledge of fiscal operations.
• Knowledge of the principles and practices of public finance administration, and of data processing systems as they apply to the maintenance of accounting records.
• Ability to prepare, interpret, and evaluate program proposals and modifications.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze and solve a variety of routine accounting and fiscal problems, and to participate in designing and implementing accounting systems and procedures.
• Ability to attend meetings or perform work at locations outside the office, if necessary.
• Proficiency in data entry techniques and accuracy in handling large volumes of data.
• Knowledge of database systems to query, manipulate, and maintain data.
• Ability to interpret data, identify trends, and draw meaningful conclusions.
• Meticulous focus on data accuracy and quality control.
• Ability to troubleshoot data issues and resolve discrepancies.

Minimum Qualifications

• Education: Graduation from an accredited four-year college or university with major coursework in public or business administration or a related field.
• Experience: Two (2) or more years of experience in program management or fiscal operations.

Supplemental Qualifications

• PREFERENCE WILL BE GIVEN TO APPLICANTS WITH EXPERIENCE IN THE FOLLOWING AREAS:
• Intermediate skills in Microsoft Office and Google Suite.
• Experience in office and customer service skills.
• Experience in financial monitoring and reconciliation.
• Supervisory experience.
• Experience processing refunds and/or bond releases.
• Experience in creating and managing budgets.