Financial Specialist II

Mechanical Engineering is a large, research-intensive department with over 55 faculty, 1,800 students, and more than $36M in annual operational and research expenditures. The department is supported by an innovative and collaborative administrative team of 15.

About the role

Under general supervision of the Academic Department Manager, the Financial Specialist provides financial management, transaction processing, and administrative support for the Department. This position is the main resource for Department activities relating to reimbursements, payments, and purchasing. The position serves as the first point of contact for Department faculty members, staff, and graduate students for advice, direction, training, and problem resolution relating to financial transactions and processes. Non-routine business is handled by this position to make it a truly broad and versatile service for meeting or resolving complex activities.

Responsibilities

• Audits or reconciles original purchase documents with payments
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Creates general reporting for transactions
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• Reviews transaction processing internal controls and recommends policies and procedures
• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• Reallocates expenses to appropriate funding strings

Requirements

• Extensive professional experience processing invoices, travel payments/reimbursements, allocating expenses to appropriate funds, using and/or managing an employer credit card and other financial transactions
• Moderate experience in a role responsible for interpreting and adhering to regulatory frameworks, including state statutes and organizational policies
• Extensive experience providing customer service (internal or external customers) in an administrative setting

Qualifications

• Ability to create, manage, and coordinate financial spreadsheets and reports, projects, and programs
• Excellent organizational skills, a propensity for detailed accuracy, and the ability to organize and coordinate diverse activities
• Ability to make a wide variety of decisions, analyzing situations, and exercising good judgment
• Excellent interpersonal human relations, and oral/written communication skills
• Excellent customer service and professionalism; courteous, respectful, responsive, cooperative
• Ability to adapt to and apply new and changing methods, requirements, and priorities
• Excellent time management skills and ability to work quickly and accurately with strict time deadlines and under pressure
• Ability to work independently with limited supervision and manage multiple priorities at the same time
• Interest in working in a cohesive team environment, contributing, and learning with others

Preferred Qualifications

• Experience using Excel or other spreadsheet applications (comfortable with basic navigation, data entry, simple functions and formatting)
• Experience working collaboratively on process improvement initiatives
• Experience supporting non-finance employees and students with financial transactions
• Experience working in a professional position in higher education
• Experience with Workday
• Associate’s degree

Schedule

The anticipated hybrid work schedule will be up to two days remote, with 3 days onsite after an initial 6 month training period which will require working 5 days on site.

Pay

The starting rate for the position is $24.00 per hour but is negotiable based on experience and qualifications.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.