Sourcing Assistant

About the role

The Administrative Sourcing Assistant reports directly to the Business Support Specialist and provides administrative, operational, and project support to the Catalyst Brands Sourcing organizations. Serving as an extension of the Business Support Specialist, this role supports departmental priorities through meeting coordination, communication management, travel and expense administration, reporting, project support, and operational execution. The position works closely with the Catalyst Brands Sourcing, International Offices, Product Development, Technical Design, Merchandising, Design, Executive Assistants, and other cross-functional partners to support business activities, milestone management, sample coordination, competitive shopping initiatives, wear testing, onboarding activities, and team operations. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while building strong partnerships across the organization.

Responsibilities

• Coordinate and assist with communications for the Catalyst Brands Global Sourcing teams.
• Support departmental projects and initiatives under the direction of the Business Support Specialist.
• Design and develop presentations, reports, meeting materials, newsletters, and communications.
• Manage department supply budgets in partnership with the Business Support Specialist.
• Perform administrative functions including calendar management, meeting scheduling, maintaining files, and coordinating team events.
• Serve as a key resource for internal partners by maintaining knowledge of team processes, resources, systems, and tools.
• Manage expense report submissions and documentation while ensuring compliance with Corporate Travel Policy requirements.
• Book domestic and international travel arrangements and process travel and non-travel related expenses.
• Prepare, maintain, and update reports, databases, records, and files utilizing appropriate software systems.