Sourcing and Contracting Manager

About the role

Presbyterian is hiring a skilled Sourcing and Contracting Manager. Responsible for leading the Value Analysis process for assigned VATs by proactively identifying savings opportunities, managing expiring contracts, and addressing new supplies and services requests and process changes. Responsible for utilizing and enforcing the VAT seven-step process in order to optimize each initiative processed and to achieve the highest value and return for PHS.

The role is full-time, exempt, and based remotely in New Mexico. Work shift is nights (United States of America).

Responsibilities

• Oversee and manage the Implementation process of all approved opportunities utilizing the VAT Decision/Implementation Checklist to ensure all applicable steps are completed, including:
  • PHS Contract Checklist (Legal Counsel review, Compliance Officer review, Administrative approval signatures)
  • Contract Repository
  • Notify all end users and stakeholders
  • Schedule education/in-services
  • Notify distributors/GPO
  • Notify purchasing
  • Load contract
  • Schedule product conversion/exchange stock
  • Ensure the MMIS Item File, Vendor Master File, and other systems are updated
• Lead Pursuit activities including:
  • Improving current pricing
  • Standardizing supplies
  • Consolidating suppliers
  • Improving contractual language and performance standards
  • Improving utilization, processes, and reducing inventory
  • Outcomes
• Lead all efforts related to developing and issuing RFPs, analyzing RFP responses, benchmarking, trials, reference checks, and developing negotiation strategies
• Support VAT Chairs in leading their VATs, preparing for VAT meetings, engaging members, prioritizing initiatives, making assignments, recording minutes, and performing all related follow-up activities and communications for VAT action items
• Lead Opportunity Identification and documentation using VAT tools and methodologies (OIW) to analyze and address existing supplies and services, expiring contracts, and new supplies and services requests and process changes; proactively identify opportunities
• Manage and maintain the Opportunity Tracking Report (OTR) to ensure its accuracy for VASC reporting and annual budget preparation
• Conduct Preliminary Analysis to validate assumptions, determine risks, and quantify the potential value of the opportunity; summarize analyses and make recommendations for Pursuit Strategy, including:
  • Determine current obligations and establish a baseline (price, utilization, etc.)
  • Obtain current procedures, protocols, satisfaction levels, statistics, etc.
  • Identify end users/stakeholders
  • Identify related/comparable products
  • Identify alternative suppliers, processes, protocols, etc.
  • Conduct market research (websites, GPO, MD Buyline, price benchmarking)
  • Prepare Initiative Approval Worksheet (IAW)
• Prepare presentation of results of the completed preliminary analysis and pursuit for the VAT for consideration; lead the decision-making process. If the decision is made to pursue the opportunity, support the VAT in:
  • Documenting the complexity, priority, and lead/champion
  • Conducting negotiations
  • Contract development, review, and approval processes, including Legal Counsel review and approval
• Ensure all phases of the VAT process are completed appropriately and present the completed information to the VAT for Final Approval, including:
  • Contract Document/Letter of Commitment and associated exhibits, schedules, implementation plans, etc.
  • New procedures/protocols
  • Initiative Approval Worksheet (IAW)
  • Spreadsheet analysis supporting financial impact
  • Pursuit Strategy, Negotiation Strategies, and Meeting minutes
  • RFP results
• Conduct required Monitoring to validate that the value-based decisions made by the VATs generate the expected results for savings, customer satisfaction, performance standards, contractual compliance, and quality outcomes
• Optimize the use of Lawson and available technologies to better perform tasks and improve services and outcomes
• Ensure 100% compliance with all Federal and State healthcare regulations, TJC standards, and PHS Policies and Procedures
• Actively support Supply Chain Formulary enforcement and provide leadership for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls
• Support holding key supply chain suppliers accountable for service standards
• Support education and communications plans for all user-departments and key stakeholders to ensure compliance with Supply Chain Policies and Procedures and to support VAT initiatives
• Stay abreast of industry best practices and trends and recommend operational improvements to Director, Supply Chain Logistics and VP, Supply Chain

Requirements

• Bachelor’s degree required; 6 years of additional experience can be substituted in lieu of degree
• 5 years of experience in healthcare supply chain information or industry-related supply chain information experience (Related fields may include Business Manager, Legal, Purchasing, Contracting, Accounting, Business Management, Population Health, Project Management, Business Analytics)

Benefits

• Comprehensive benefits package including:
  • Medical, dental, and vision insurance
  • Short-term and long-term disability
  • Group term life insurance
  • Other optional voluntary benefits
• Wellness program: Presbyterian's Employee Wellness rewards program offers engaging opportunities to enhance health and activate well-being. Earn gift cards and more by participating in wellness activities like challenges, webinars, preventive screenings, and more.

Pay

Pay Range Minimum Offer: $81,432.00

Pay Range Maximum Offer: $138,611.20

About Presbyterian Healthcare Services

Presbyterian exists to improve the health of patients, members, and the communities we serve. We are a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan, and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees - including more than 1,600 providers and nearly 4,700 nurses. Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care), and Commercial health plans.