SMARTstart Program Assistant

Job Title: SMARTstart Program Assistant Reports To: Assistant Vice President, Entrepreneurship Job Status: Part Time; Hourly; Non-Exempt Schedule: Negotiable, Between 20-30 hours per week, Between Monday-Friday 8am-5pm, preferably 4 days per week Location: Dade City Salary range: $17.50-$19.00 hourly ABOUT THE PASCO EDC Since 1987, Pasco EDC has continued a tradition of forging strong partnerships between our corporate and public investors. By bringing together talented people from both the public and private sectors, Pasco EDC fosters a cooperative business environment for our local businesses and is better able to react to changing needs in the marketplace. Together, the Pasco EDC team encourages an environment where all businesses can reach their economic potential. At the Pasco EDC... You'll join a team of industry-leading economic developers who embrace the daily challenge of creating a more prosperous future for our community. We trust you will carry out our mission with integrity through collaboration, innovation, and leadership. In turn, we will provide you the ability to create a work-life balance that allows your personal growth to keep up with the growth of the community we serve. Are you ready to become part of the Pasco EDC team? SUMMARY The SMARTstart Program Assistant provides support for the East Pasco Incubator Kitchen. This position is primarily located on-site at the SMARTstart Entrepreneur Center in Dade City, FL and is responsible for prospect and program activity reporting, assisting the Assistant Vice President with initial contact and follow up with prospective program participants, ongoing contact with program participants and other customer service functions. Responsibilities also include coordinating room and equipment reservations, basic facility maintenance and orderliness, general reception and administrative duties, as well as other duties assigned by the Assistant Vice President. ESSENTIAL DUTIES AND RESPONSIBILITIES The list of duties and responsibilities is illustrative only and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class. Operate office machines, such as printers and scanners, voice mail systems, and company laptops/computers Show members how to operate the kitchen equipment Answer telephones, direct calls, and take messages Maintain and update filing, inventory, mailing, and documents efforts through HubSpot; a client-tracking database Maintain orderliness of facility and workspace Communicate with customers, co-workers, and other individuals to answer questions, disseminate or explain information, and address concerns Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail Compile, copy, sort, and file records of office activities, business transactions, and other activities Compute, record, and proofread data and other information, such as records or reports Arrange appointments and tours with members and prospective members Performs other duties of a similar nature or level as assigned QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Knowledge of: Basic clerical principles Basic communication methods Experience desired in any aspect of small business or personally owning or operating a commercial venture Knowledge of Microsoft Office: Outlook, Word, Excel, PowerPoint, TEAMS Experience working in a kitchen or food business Ability to: Manage administrative duties Work independently to achieve established goals Facilitate prospect tours Meet deadlines Maintain confidentiality Use a computer and related software (Microsoft Office products, social media familiarity, etc.) and type accurately. Communicate and use interpersonal skills to interact with SMARTstart partners, coworkers, Assistant Vice President, the general public, etc. to sufficiently exchange or convey information and to receive work direction Drive a vehicle EDUCATION and/or EXPERIENCE High School graduate or GED, vocational experience or 2- years’ experience in related field preferred or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Post-secondary experience preferred. CERTIFICATION Must have at the time of hire and be able to maintain a valid Florida driver license. Must have reliable transportation. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions. Some travel may be required.