Skilled Trades Administrative Manager job

About the role

The skilled trades division is responsible for maintaining hundreds of properties and amenities within the Philadelphia Parks and Recreation department. The Skilled Trades Operations Coordinator will report to the Deputy Commissioner and provide advanced administrative, project management, and analytical support to the Skilled Trades Division within Philadelphia Parks and Recreation. This position plays a key role in coordinating projects, improving operational efficiency, and supporting the Deputy Commissioner in managing resources, procurement, and strategic initiatives. This position will collaborate with Planning and Operations directors to ensure compliance with department directives. The ideal candidate has a strong understanding of municipal infrastructure, skilled trades operations, and facility maintenance practices.

Responsibilities

• Project Coordination: Plan, track, and coordinate multiple maintenance and capital improvement projects involving electrical, plumbing, HVAC, carpentry, and general building trades.
• Operational Support: Assist with scheduling, work order management, inventory control, and contractor coordination to ensure timely and efficient service delivery.
• Reporting & Analysis: Compile and analyze operational data; prepare reports on work performance, preventive maintenance, project status, and cost tracking for leadership and City administration.
• Strategic Initiatives: Support the Deputy Commissioner in developing and implementing short- and long-term plans, performance metrics, and continuous improvement initiatives.
• Budget & Procurement: Monitor expenditures, assist with budget preparation, capital planning, and procurement processes; ensure compliance with departmental purchasing policies.
• Communication & Liaison: Serve as a key contact for site managers, contractors, and vendors to ensure coordinated service delivery and effective issue resolution.
• Compliance & Documentation: Maintain accurate records, project files, and safety documentation; support adherence to applicable codes, regulations, and city policies.
• Technology & Systems: Utilize Performo and other software to track work orders, manage assets, and generate operational insights.

Requirements

• Experience working in or with municipal government operations.
• Clear understanding of Skilled Trades functions and responsibilities.
• Knowledge of public procurement and budgeting processes.
• Demonstrated ability to manage multiple priorities and foster collaboration across departments.
• Commitment to public service, safety, and operational excellence.

Qualifications

• Associate’s or Bachelor’s degree in Facilities Management, Construction Management, Public Administration, Business, or a related field; equivalent combination of education and experience may be considered.
• Minimum of 3–5 years of experience in facilities operations, construction management, or skilled trades support — preferably in a municipal or public sector environment.
• Strong project management, analytical, and organizational skills.
• Proficiency with Microsoft Office Suite and other work order management systems.
• Excellent written and verbal communication skills; ability to prepare clear, concise, and professional reports and presentations.
• Knowledge of building systems, trades practices, safety standards, and local codes.

Benefits

• Transportation: Unlimited free public transportation all year through SEPTA’s Key Advantage program (buses, subways, trolleys, regional rail).
• Parental leave: 8 weeks of paid parental leave.
• Health coverage: Comprehensive health coverage for employees and eligible dependents.
• Wellness program: Eligibility for discounted medical plan.
• Time off: Paid vacation, sick leave, and holidays.
• Retirement: Generous retirement savings options.
• Student loan forgiveness: Eligibility for Public Service Loan Forgiveness program as a qualifying employer.
• Tuition discounts: Partnerships with over a dozen colleges and universities offering 10%–40% tuition discounts for employees, and in some cases spouses and dependents.

Additional information

The successful candidate must become a City of Philadelphia resident within six months of hire. Effective May 22, 2023, vaccinations are no longer required for new employees in non-medical, non-emergency, or non-patient-facing positions; only employees providing patient-facing medical care must be fully vaccinated.