Contractor Administrator Manager

Responsibilities

• Coordinate contractor availability with Maintenance Planning/Scheduling and Operations for routine, backlog, shutdown/turnaround, and emergency work.
• Ensure all required pre-job documentation is complete and approved prior to execution (e.g., JSA/JHA, permits, LOTO, confined space, lift and hot work plans).
• Verify contractor company and individual worker compliance with site requirements, including orientations, safety training, craft qualifications, medical/fit-for-duty, and drug/alcohol programs.
• Maintain current contractor rosters, site access badges, competency records, and insurance certificates (as provided by Procurement).
• Facilitate work permitting, site access, escorting (as required), and coordination of area ownership with Operations.
• Monitor daily contractor execution against plan for safety, quality, productivity, and scope compliance; identify and escalate execution barriers.
• Request additional contractor resources through established non-commercial channels.
• Confirm field progress, work order updates, and closures in the CMMS (e.g., SAP), ensuring accurate labor, time, and material confirmations by responsible parties.
• Collaborate with Procurement to establish contract KPIs that are reasonable, measurable, and commercially viable—ensuring performance indicators can be effectively tracked without adding unnecessary cost to the services provided.
• Work with third-party contractors to establish, monitor, and report performance against KPIs (safety, schedule adherence, rework/quality, productivity); provide feedback to contractors and internal stakeholders.
• Capture objective evidence of performance issues and report them promptly to contractors to enable timely corrections and escalate persistent or unresolved issues to Maintenance leadership and Procurement for commercial remedies where applicable.
• Provides operational input to Procurement (e.g., performance metrics, safety history, schedule adherence, quality indices).

Qualifications

• 5+ years in maintenance/turnaround/contractor coordination within chemical, refining, or heavy industrial environments.
• Demonstrated knowledge of safe work permitting, PSM/OSHA contractor safety, lockout/tagout, confined space, hot work, elevated work, and lifting/rigging practices.
• Proficiency with CMMS (SAP/Maximo/IFS), scheduling tools (Primavera/MS Project), and digital permit systems.
• Strong understanding of QA/QC practices, drawing/Isometric review, and inspection/NDE workflows.
• Must be able to climb stairs and lift a minimum of 20 pounds.

Pay

The salary range for this position is determined by considering a variety of factors such as skills, experience, qualifications, and the location of the position. At Stepan Company, Our Comprehensive Benefits Package Includes Discretionary Bonus Medical, Dental, and Vision Insurance 401K with Match Profit Sharing Paid Time Off (PTO) Short-Term and Long-Term Disability (STD / LTD) Dependent Care Flexible Spending Account (FSA) Health Savings Account (HSA) Paid Parental Leave Adoption Assistance Reactions – Recognition Program Employee Assistance Program (EAP)