Site Receptionist

ESSENTIAL FUNCTIONS

• Operate Multi-line Telephone System, including answering and screening calls.
• Unlock and lock the main building door every day.
• Receive and send faxes to the appropriate person and/or division and program.
• Monitor and respond to two email accounts.
• Manage operation and flow of front reception area to include mail systems, deliveries, visitors, replacement badge requests, room bookings, swag requests, and applicant inquiries.
• Greet and/or screen visitors and employees and notify appropriate person of the visitor’s or employee’s arrival.
• Document and relay messages when appropriate.
• Maintain and update the marquee in the lobby area.
• Update room calendars based on requests, availability, and room capacity, ensuring the room calendars are updated at all times to avoid overbooking.
• Be available to support the check-in process of certain meetings.
• Place orders for various departments and assist in stocking supplies.
• Manage the stock of first aid supplies for the Agency and check the main building first aid kits monthly.
• Ensure the sharps container is at a level that is acceptable and request disposal when necessary.
• Perform clerical functions in support of the Human Resources department, including updating data, filing, scanning, making calls, submitting payment vouchers, following up with employees/applicants, conducting reference checks, conducting document review, and copying.
• Respond to internal/external department inquiries regarding forms.
• Cook up with appropriate staff and the Director of Human Resources to assure front reception area is staffed during normal business hours.
• Occasionally work after normal business hours to support evening orientation.
• Drive personal vehicle to make purchases or conduct essential errands for the HR team as needed.

QUALIFICATION REQUIREMENTS

• You Must Perform Each Essential Function satisfactorily.
• Reasonable accommodations may be made to enable Individuals With Disabilities To Perform The Essential Functions.
• The qualifications listed below are representative of the knowledge, skill and/or ability required.
• Knowledge obtained through attainment of a high school diploma or equivalent.
• Skill in secretarial/office functions, including, but not limited to, typing and computer operations.
• Skilled in Microsoft Word, Excel, and Outlook.
• Valid driver’s license and ability to drive for work purposes.
• Skill in organization, prioritization, and working independently.
• Ability to perform office functions, including, but not limited to, multi-line telephone operation.
• Ability to communicate and work with others cooperatively.
• Ability to multi-task.
• A qualifying criminal background check, driving record, and a valid driver’s license are required.