Site Office Manager

About the Company

The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $1 billion. With over 4,500 employees across 33 offices nationwide, E-J delivers full-service electrical solutions for mission critical / data centers, rail systems, transit facilities, office buildings, hospitals, power generation, substations, transmission and distribution, renewables, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure. At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today’s lighting, power, energy, and communication needs. E-J has over 125 years of reputation for integrity, quality, and exceptional service in the electrical field.

About the Role

E-J Electric Installation Co. is seeking a highly organized and resourceful Office Manager to provide dedicated support to the project team in Saline, Michigan. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage competing priorities across several senior leaders at once.

Responsibilities

• Manage the commercial and logistical support tasks associated with the Barn (data center) Project Site Office
• Manage the Administration of Hiring Members of the IBEW
• Maintain Employment and Layoff Documentation for Members of the IBEW
• Prepare, format, and proofread correspondence, presentations, and reports when required
• Assist with meeting preparation, including agendas, materials, and follow-up on action items
• Help coordinate office staff-related events
• Anticipate the needs of multiple managers/executives and proactively manage schedules and shifting priorities
• Manage/Coordinate Routine Office Functions including but not limited to:
  • Conference Room Scheduling
  • Internet Access Contract
  • Cleaning Services
  • Waste Water Maintenance
  • Personnel Attendance Tracking/Scheduling
  • Office Supply Management
• Process Hiring Documentation
• Draft and edit business correspondence as requested with a high level of accuracy and professionalism
• Prepare briefing materials and presentations for specified meetings
• Coordinate cross-departmental communication on behalf of supported managers/executives
• Track and follow up on action items to ensure timely completion
• Support special projects and initiatives as assigned

Qualifications

• 5+ years of experience managing an office, including facility service contracts and administration of a hiring process
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to exercise sound judgment and maintain confidentiality
• Proficiency in Microsoft 365

Requirements

• Strong multitasking abilities and comfort managing shifting priorities in a fast-paced environment
• Professional demeanor and strong interpersonal skills

Nice to Haves

• Experience in the construction or electrical contracting industry

Benefits

• Competitive compensation packages
• Comprehensive benefits, including medical, dental, and 401K plan
• Paid holidays and vacation
• Merit-Based Bonus
• Tuition Reimbursement Program
• Job training and mentorship

Pay

Salary Range: $60k-$80k/year